Admissions Evaluator

Job Details

Department: Undergraduate Admissions

Campus Location: Wichita, KS - WSU Main Campus

Hire Type: Full Time

Pay: $17.73 minimal based on experience

Work Schedule: Monday-Friday 8-5 with 2 Saturdays per year

Export Compliance Requirement: No export control requirement.

Job Story

The devil’s in the details. Your detailed eye is needed for reviewing multiple application materials and applying professional judgement on enrollment eligibility which in turn means you’re impacting students. If you are organized, like data entry & being a detective to solve problems or a combo of both with data cleanup then we encourage you to consider this position! Being able to handle fluctuating workloads as well as competing priorities with this team’s dynamics is the key to success here. Everyone has a part in recruiting & this position gets to show it all with the data they handle daily. for us to see your skills for this role!

Job Summary

Reviews, analyzes, assesses and processes information, records and transcripts for determination of academic credit and eligibility for degrees, and specialized program designations. Assists students and coordinates with departments throughout the application process on issues relating to application completion and submission.

Essential Functions

Evaluates transcripts to determine student eligibility in accordance with applicable University policies and standards. Processes academic applications, transfer credits, and student records utilizing pre-determined University guidelines. Communicates with students and educational stakeholders regarding academic programs and services, enrollment status, and requirements throughout the application process. Processes final actions on program recommendations for admission. Collaborates with program leaders on established guidelines for admissions exceptions. Identifies areas of inconsistency and facilitates resolutions with stakeholders.

Job Duties

Our Admissions Evaluator will be responsible for reviewing and processing applications, transcripts, and official documentation.

What You’ll Be Doing:

Your day will be a mix of precision work and personal connection:

• Credential & Document Review: Examine academic records from around the globe, determine equivalencies, and make the tough calls on what qualifies—and what doesn’t. Back up your decisions with strong documentation and justifications.
• Application Processing: Balance detail-oriented recordkeeping with adaptability when processes or federal guidelines shift.
• Student Interaction: Engage with many applicants (many ESL), interpret what’s said and what’s meant, and provide clear, empathetic guidance.
• Outreach & Recruitment Support: Represent WSU in webinars, Zoom sessions, and email communications—helping applicants feel welcomed, empowered, and informed.

Your work will directly shape the student experience—sometimes the very first impression of WSU.

Required Education and Experience:

• 60 hours of college coursework in business or related field
• Two (2) years of experience in general office, clerical, administrative support or related field. Every 30 hours of college coursework beyond 60 hours can be substituted for one (1) year of experience.

Knowledge, Skills and Abilities:

• Balance technical admissions knowledge, cross-cultural communication, regulatory compliance, and student-focused service.
• Customer service skills which extend across cultures and personalities.
• Focus on details and consistent practices.
• Repetitive and routine working processes.
• Ability to deliver difficult information to persons involved if needed

Physical Requirements:

Ability to remain in a stationary position. Ability to operate a computer and other office equipment including but not limited to phone, printers, copiers, and calculators. Ability to communicate with others and accurately exchange information.