"Admissions & Records Assistant 3"

Job Description

Nevada State University invites applications for the position of Admissions & Records Assistant 3. The Admissions & Records Assistant 3 will support the Office of the Registrar by overseeing front desk operations and supervising student employees. This position also includes training and mentoring student employees. Strong interpersonal, communication, and organizational skills, along with the ability to handle confidential information, are essential for success in this position.

About the institution:

Nevada State University, a four-year Minority Serving public institution with a statewide mission, is dedicated to excellence in teaching and learning and committed to the advancement of a diverse and largely underserved student population. Designated a Hispanic Serving (HSI) and Asian American Native American Pacific Islander Institution (AANAPI), Nevada State is a university where teaching and student support are valued above all else.

Nevada State University continues to grow as an institution of higher education. In Fall 2024, the enrollment surpassed 7,500, with 7,464 undergraduate students and 85 graduate students. A majority of our students are first generation, racial/ethnic minorities, parents, and/or returning students, of which 41% are Hispanic, 13% are Asian/Pacific Islander, 9% are Black/African American, 22% are White, and 6% are multiracial.

We celebrate the storied backgrounds of our campus community. We operate with a shared commitment to represent and serve the diverse population of Nevada and to encourage the exchange of ideas that respects and honors the lived experiences of our students, staff, and faculty. We foster a culture of inclusive excellence so our members can live authentically, fully engage, and flourish. In order to strengthen the university and progress its mission, the university dedicates itself to intentional and ongoing reflection to meeting the evolving needs of Nevada State University, the surrounding communities, and the State of Nevada.

We seek applicants who are passionate about working with this promising student population and collaborating with faculty and staff across departments to make a lasting impact in developing our institution and our community.

We encourage you to highlight your background in fostering an inclusive campus culture and supporting the success of students who are historically underrepresented in higher education.

Primary Responsibilities:

• Manage the front desk operations of the Office of the Registrar including responding to students, staff, and other educational institutions in a timely manner, assisting students with enrollment issues, maintaining student records and resolving issues and complaints. Using myNevadaState and OnBase to assist students and ensure student records are accurate.
• Supervise student employees including hiring, training, and providing daily supervision and assignment of duties and processing time entries.
• Reference, retain, recall and apply NSU and Nevada System of Higher Education policies and procedures as it relates to registration and student records.
• Review and process registration forms including, but not limited to, transcript and enrollment verification requests, students' personal information update, add/change of majors or minors, etc.
• Updating, maintaining, and troubleshooting the Registrar's webpage and FAQs.
• Maintain budget records, including assisting with budget preparation, preparing deposit documents, preparing travel documents, and ordering supplies. Using Workday to create Purchase Orders, Verify Procurement, etc.
• Other duties and projects as assigned.

Required Qualifications:

• Graduation from high school or equivalent education and three years of clerical experience, two years of which was in a college admissions and/or records office or relevant student services area which included records maintenance, public/customer relations, evaluation of detailed information and documents, and the explanation of complex policies and procedures; OR one year of experience as an Admissions & Records Assistant 2 in Nevada State service; OR an equivalent combination of education and experience as described above.
• Eligibility to work in the United States without sponsorship (Nevada State does not sponsor employment-related visas).

Please note: Applicants must meet the posted minimum qualifications at the time of application in order to be considered for the position.

Preferred Qualifications:

• Associate Degree or higher.
• Previous experience working with student information systems such as PeopleSoft, Banner, Jenzabar, etc.
• Previous experience with a college admissions and/or records office or relevant student service area which included record maintenance, public/customer relations, evaluation of detailed information and documents, and the explanation of complex policies and procedures.
• Ability to maintain confidentiality in all aspects of the job.
• Experience with diverse populations.
• Experience using educational technology, demonstrates competency with computer applications and databases.
• Organized, detailed orientated, and a problem solver.

Salary & Benefits

Budgeted salary for this position is $46,207.44. Nevada State University offers excellent benefits, including a generous vacation & sick benefits, 12 paid holidays, educational benefits, a choice between three health insurance plans that can be supplemented with flexible spending accounts or health savings accounts, and an excellent pension retirement plan through the Public Employees' Retirement System of Nevada. The plan requires employees to withhold 19.25% of the budgeted salary toward retirement with an equal employer match of 19.25%. No relocation assistance is provided for this position.

The typical work schedule is Monday through Friday from 8:00 am to 5:00 pm.

This Posting is Open Until Filled

The posting will remain open until filled, with the first review of applications to begin on Tuesday, November 18, 2025. Qualified individuals are encouraged to apply by November 17 for full consideration.

Required Attachment(s)

Please upload the following documents:

• Detailed resume listing relevant qualifications and experience;
• Cover Letter indicating why you are a good fit for the position and Nevada State University;
• Names and contact information of three references (you will be notified before references are contacted);
• Veteran Interview Consideration - (optional) - To receive interview consideration for veterans and veterans with a service-connected disability, proof is required at the time of application. Please attach proof electronically to your application under the Resume/CV section. (Examples of acceptable documents include DD-214, disability letter from Veteran's Administration, etc.).

Applications that do not include the required uploaded documents may not be considered.

Note to Applicant: Applicants should fully describe their qualifications and experience with specific reference to each of the minimum and preferred qualifications in their cover letter. The search committee will use this information during the initial review of application materials.

References will be contacted at the appropriate phase of the recruitment process.

This position may require a criminal background check to be conducted on the candidate(s) selected for hire.

As part of the hiring process, applicants for positions in the Nevada System of Higher Education may be required to demonstrate the ability to perform job-related tasks.

Nevada State University does not currently sponsor Visas, all applicants must be eligible to work in the United States without sponsorship.

To apply, visit https://nshe.wd1.myworkdayjobs.com/en-US/NSU-external/job/NSU---Main-Campus/Admissions---Records-Assistant-3_R0149617

If you need assistance or have questions regarding the application process, please contact the Human Resources department at (702) 992-2320 or apply@nevadastate.edu.