Academic ConnectAssistant Archivist, Reference
Position Number: JR-010743
Location: Parkville
Role type: Full-time; Fixed Term until October 2026
Department/School: Student and Scholarly Services; Chancellery Education Portfolio
Salary: UOM 5 - $86,943 - $99,864 p.a plus 17% super
Location: Parkville
Role type: Full-time; Fixed Term until October 2026
Department/School: Student and Scholarly Services; Chancellery Education Portfolio
Salary: UOM 5 - $86,943 - $99,864 p.a plus 17% super
- Frontline role connecting researchers with distinctive archives / Shape digitisation and access practices / Collaborative Archives & Special Collections team
- Apply now to lead exceptional reference services that protect, promote and open access to extraordinary archival collections.
- Investing in you - benefits package including salary packaging, health and wellbeing programs, discounted services, and professional development opportunities.
The University of Melbourne
We take pride in our people, who all contribute to our mission to benefit society through the transformative impact of education and research. Discover more via our website and stay connected with our stories and people on LinkedIn.
We take pride in our people, who all contribute to our mission to benefit society through the transformative impact of education and research. Discover more via our website and stay connected with our stories and people on LinkedIn.
Your next career opportunity
In this role, you will be the welcoming face of University of Melbourne Archives, guiding diverse users. You will manage research enquiries end to end, champion archival access, and support digitisation and collection care.
In this role, you will be the welcoming face of University of Melbourne Archives, guiding diverse users. You will manage research enquiries end to end, champion archival access, and support digitisation and collection care.
Your responsibilities will include:
- Deliver responsive reference services across in-person, online and telephone channels, resolving diverse research enquiries efficiently and professionally.
- Coordinate retrieval, tracking and return of archival items, ensuring accurate documentation and secure movement of collections.
- Safeguard collection condition by assessing materials in use and applying access conditions in line with policy.
- Contribute to digitisation initiatives through project proposals, metadata creation and effective liaison with digitisation service providers.
- Support Reading Room operations, including service desk shifts, space maintenance and collaboration on teaching and collection activities.
You may be a great fit if:
- Hold or are currently undertaking, with other relevant experience, postgraduate qualifications in archives, records or information management, or bring equivalent relevant education and experience.
- Offer practical experience in archives or records environments, applying archival standards within complex or large-scale collections.
- Have working knowledge of archival collection management and reference management systems used to track and deliver material.
- Understand and apply archival collection care and manual handling standards to protect materials in active use.
- Work collaboratively within a team environment, contributing reliably to shared workflows and service improvements.
- Stay informed about current and emerging trends in archives and information management, and value university archives in education.
You may also:
- Be committed to delivering high-quality customer service in a student-facing environment.
- Possess strong problem-solving skills with the ability to interpret complex policies.
- Have excellent written and verbal communication skills to convey complex information clearly.
- Demonstrate flexibility and initiative when managing competing priorities in a diverse environment.
- Be proficient in using student systems and Microsoft Office applications.
What we offer you!
We offer the opportunity to be part of a vibrant community and enjoy a comprehensive range of benefits to support your success and sense of fulfillment, including:
We offer the opportunity to be part of a vibrant community and enjoy a comprehensive range of benefits to support your success and sense of fulfillment, including:
- Salary packaging and access to a range of discounted services including Bupa health insurance
- Health and well-being services including a leading Employee Assistance Program
- Comprehensive career development and training, plus a 25% discount on UniMelb graduate courses for your immediate family members!
Your new team – Student and Scholarly Services
Student and Scholarly Services (SASS) delivers central services that shape every stage of the student lifecycle. Within SASS, the Student Administration teams manage curriculum, enrolments, fees, and critical data that underpin academic success. You will join a collaborative, solutions-focused group working closely with project teams and faculties on impactful initiatives. The team values continuous improvement, knowledge sharing, and supporting colleagues through peak periods and change.
Archives and Special Collections cares for the University's archives, rare books, images, music, maps and more. You will join the University of Melbourne Archives team, based across Brunswick and Parkville Reading Room. We connect students, academics and communities with collections that support learning, teaching, research and public engagement. Our culture emphasises collaboration, service excellence, professional growth and a shared commitment to preserving cultural memory. You will work with inclusive colleagues who value innovation in access, digitisation and collection care.
Student and Scholarly Services (SASS) delivers central services that shape every stage of the student lifecycle. Within SASS, the Student Administration teams manage curriculum, enrolments, fees, and critical data that underpin academic success. You will join a collaborative, solutions-focused group working closely with project teams and faculties on impactful initiatives. The team values continuous improvement, knowledge sharing, and supporting colleagues through peak periods and change.
Archives and Special Collections cares for the University's archives, rare books, images, music, maps and more. You will join the University of Melbourne Archives team, based across Brunswick and Parkville Reading Room. We connect students, academics and communities with collections that support learning, teaching, research and public engagement. Our culture emphasises collaboration, service excellence, professional growth and a shared commitment to preserving cultural memory. You will work with inclusive colleagues who value innovation in access, digitisation and collection care.
Position Description:
JR-010743 Assistant Archivist, Reference PD – PDF
JR-010734 Assistant Archivist, Reference PD - Word
JR-010743 Assistant Archivist, Reference PD – PDF
JR-010734 Assistant Archivist, Reference PD - Word
Applications close: Sunday, 15th March 2026, at 11:59 PM AEDT / Melbourne time.
Apply today! Including the following documents:
Apply today! Including the following documents:
- Resume
- Cover Letter outlining your interest and experience
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