Assistant Controller - Financial Reporting

JOB DESCRIPTION

This is a managerial position responsible for assisting the controller in the planning, operation and supervision of the offices reporting to the controller. Responsible for all activity regarding the accounting and financial reporting of the university. Supervises assigned staff in the Office of Financial Reporting. Interacts with the state accounting system and ensures university compliance with state regulations. Works under limited supervision, with considerable latitude for the use of initiative and independent judgment. Reports to the Controller.

QUALIFICATIONS

Bachelor’s degree in accounting and five years of related experience or current Certified Public Accountant (CPA) license and three years of related experience is required. Master’s degree in accounting or business is preferred. Current CPA license is preferred.

Supervisory experience is required. Experience in higher education or governmental accounting is preferred. Demonstrated leadership and team management experience is preferred.

ESSENTIAL JOB FUNCTIONS

1. Oversees the daily operations of the university accounting system.
2. Maintains university records concerning state appropriated funds in the Uniform Statewide Accounting System (USAS), to include approving payroll reimbursements and vendor payments from state appropriations, processing necessary accounting transactions to maintain compliance with various state comptroller accounting policies, and processing transactions necessary for loading annual financial report figures into USAS.
3. Prepares journal entries necessary for monthly closings of university accounting records.
4. Hires, supervises, trains, and evaluates assigned staff in the Office of Financial Reporting.
5. Supervises all activity as it relates to bonds, bond payments, and bond reporting requirements.
6. Provides support to Accounts Payable and Procurement and Business Services regarding state expenditure compliance issues.
7. Assists university departments in complying with state and university policies and procedures related to financial matters. Works to maintain a positive and helpful working relationship between the Office of Financial Reporting and other university departments.
8. Works closely with State Comptroller Appropriation Control Officer to assure university compliance with state fiscal requirements.
9. Ensures accurate completion and timely submission of financial reports, including the monthly financial reports, the annual financial report, IPEDS, and other financial reports required by internal or external agencies.
10. Assists the controller in producing the university’s annual financial report.
11. Works with Information Technology Services on implementing accounting system upgrades.
12. Coordinates with Facilities Services and Campus Operations to ensure accuracy of assets reported in accounting system.
13. Supervises activity related to the reporting of the university investments with departmental accountants and works with Treasury and Student Business Services to ensure amounts reported externally agree with amounts reported in the university’s accounting system.
14. Acts on behalf of the controller in their absence.