"Events and Communications Manager"

The School of Humanities and Sciences (H&S) is the foundation of a liberal arts education at Stanford. The school encompasses 24 departments and 24 interdisciplinary programs. H&S is home to fundamental and applied research, where free, open, and critical inquiry is pursued across disciplines.

Department/Program Description: The Division of Literatures, Cultures, and Languages (DLCL) brings together scholars dedicated to the study and teaching of literatures, cultures, and languages from humanistic and interdisciplinary perspectives. The DLCL is made up of seven academic units and offers courses, degrees, and research programs that seek to think about and explore the diversity, complexity, and richness of these national and transnational linguistic and cultural spheres. Our staff supports about 70 graduate and 250 undergraduate students and 40+ faculty and lecturers spanning over 18 graduate and 18 undergraduate programs.

Position Summary: The DLCL is seeking an Events and Communications Manager to lead a team of three administrative associates and student and/or temporary workers who plan and execute events, coordinate building/office operations, website presence and publications. This position establishes standards and workflows, manages timelines, oversees and manages budgets, oversees content planning and updates for online and printed communications ensuring brand compliance and accessibility. Reporting to the Director of Finance and Operations, this position provides complex administrative and operational support with minimal supervision in a fast-paced environment with frequently shifting priorities and many international visitors. The ideal candidate is collaborative, an effective communicator with strong written and editing skills, and knowledge of Stanford's complex financial systems and policies. Demonstrates a commitment to customer service, excellent interpersonal and decision-making skills. As a collaborator with a variety of academic departments and business units, they will have an in-depth understanding of how the university and academic departments function and will be expected to develop and maintain knowledge of the Division's partnerships, priorities, and activities. This is a 100% FTE, continuing, exempt position. This position will be based on the Stanford campus and will be considered for an option of telecommuting (hybrid of working on-site and off-site), subject to operational need. This role requires substantial on-site work, 4 days per week, 9am to 6pm or 8am to 5pm, and occasional evenings and weekends.

CORE DUTIES: Act on behalf of the supervisor, department manager, or chair in regard to establishing priorities and identifying and resolving problems that are administrative in nature. Research and/or write background information for meetings. Participate in meetings on supervisor's behalf, inform after the fact. Oversee and/or perform duties associated with scheduling, organizing, and operating complex conferences, seminars, and events, including arranging with vendors for services, overseeing the production and distribution of materials, administering logistics, and managing event within budget. Compose and draft documents and correspondence for presentations, course handouts, grants, conferences, seminars, and reports; perform substantial research editing and fact checking. Create, maintain, modify, and/or ensure accuracy of content in various unit documents, displays, reports, brochures, social media, and/or websites. Plan and schedule calendar(s) without prior consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies. Create complex reports and spreadsheets which may utilize specialized software and systems. Make recommendations based on reports. Oversee and/or process a variety of complex financial transactions; produce, monitor, and reconcile budget statements; research, identify, and resolve discrepancies. May assist with capital or special equipment requests and/or vendor selection. Coordinate complex office moves. Plan and coordinate routine remodeling and renovations. Analyze and review material and extract pertinent information for briefing purposes. Positions at this level also include one or more of the following duties: In conjunction with financial lead and/or principal investigator, assist with sponsored project research proposal submissions and post award administration. Responsible for leading the administrative functions of a program or unit. Perform human resources transactional support and/or faculty affairs support; coordinate or manage the visa process. Serve as building coordinator. Oversee or supervise day-to-day work of other administrative or support staff, student and/or temporary workers, including scheduling, assigning, and prioritizing workloads, setting appropriate deadlines, reviewing work for quality, timeliness, and providing performance review input. Other duties may also be assigned.

EDUCATION AND EXPERIENCE: High school diploma and six years of administrative experience, or combination of education and relevant experience.

KNOWLEDGE, SKILLS, AND ABILITIES: Advanced computer skills and demonstrated experience with office software and email applications. Proven success in following through and completing projects. Excellent organizational skills and attention to detail. Excellent verbal and written communication skills. Excellent customer service and interpersonal skills. Ability to prioritize, multi-task, and assign work to others. Ability to take initiative and ownership of projects. Ability to routinely and independently exercise sound judgment in making decisions. In addition, preferred requirements include: Bachelor's Degree, Knowledge of Stanford's financial systems and web applications, Knowledge of a foreign language, Russian, German, or Spanish, Experience with Adobe Creative Suite, Drupal, and social media platforms.

PHYSICAL REQUIREMENTS: Frequently sit, perform desk-based computer tasks. Occasionally stand, walk, twist, use fine manipulation, grasp, use a telephone, write by hand, sort and file paperwork, lift, carry, push, and pull objects that weigh up to 10 pounds.

WORK STANDARDS: Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations. Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned. Subject to and expected to comply with all applicable University policies and procedures.

The expected pay range for this position is $45.23 to $51.03 per hour.

School of Humanities and Sciences (H&S)The Division of Literatures, Cultures, and Languages (DLCL)University's Administrative Guide