Assistant Director

Employer: Miami University (Ohio)

Location: Oxford, Ohio

Salary: $45,000 to $60,000

Date posted: Nov 6, 2025

Website: https://www.miamioh.edu/

Position Type: Administrative, Enrollment Management, Admissions

Employment Type: Full Time

Job Description Summary

The Assistant Director provides strategic leadership, operational oversight, and data-informed guidance for university scholarship programs, ensuring compliance, effective fund utilization, and support of enrollment and student success goals.

Job Description

Scholarship Administration and Oversight

• Oversees the coordination and awarding of nearly $5,000,000 in departmental scholarships annually, ensuring compliance with over 2,370 donor agreements and university policy.
• Serves as a liaison to over 80 university departments and 20 external organizations, providing expert guidance and exceptional customer service.
• Analyzes scholarship data, identifies underutilized funds, and implements solutions such as additional training, criteria updates, or reporting needs to ensure donor and institutional resources are fully and effectively used.
• Directs concierge-level, divisional yield, grant-funded, and recruitment-based scholarship initiatives to advance enrollment and retention goals, ensuring meticulous documentation and full compliance with institutional and donor requirements.
• Leads calculation and coordination of Match the Promise (MTP) and related replacement processes, optimizing over $2,000,000 in institutional funds through donor resources.
• Provides strategic guidance and recommendations to university leadership on scholarship policies, fund utilization, and process improvements.

Training, Communication, and Campus Engagement

• Builds and sustains strong partnerships with departments and external partners by providing responsive, data-informed support that promotes fiscal accountability, improves workflow efficiency, and upholds compliance with university and donor standards, while contributing to long-term process innovation and system enhancements.
• Develops and delivers annual and ad hoc training for departments and campus partners, including presentations, videos, and documentation, while maintaining communication strategies such as newsletters, fiscal year timelines, and policy/process updates to promote clarity, consistency, and compliance across the university.
• Leads cross-functional initiatives to optimize scholarship operations, partnering with Advancement, leadership, and departments to address challenging awards and support alignment with institutional priorities.

Policy, Process, and Operational Leadership

• Develops and maintains departmental policies and procedures related to scholarship administration, emphasizing accuracy, accountability, and continuous improvement.
• Contributes to ongoing process innovation, system improvements, and strategic planning within the Office of Student Financial Assistance.
• Supports enrollment, retention, and student success objectives by ensuring effective scholarship distribution and utilization of donor and institutional resources.
• Provides operational support and serves as backup for Slate email communications, expenditure plan processing, and other critical functions to ensure continuity of service.
• Performs other related duties as assigned.

Minimum Qualifications:

• Associate’s Degree and one year of related experience, or two years of experience in operations, technology, or a business environment.
• Exceptional attention to detail and organizational skills to manage large volumes of funds, awards, and reporting.

Preferred Qualifications:

A Master's Degree or Bachelor’s Degree and one year of experience;

• Experience in financial aid administration.
• Proficiency in project management, data analysis, and process improvement.
• Experience in higher education.

Key Competencies and Attributes:

• Strong organizational skills and ability to manage complex processes and priorities effectively.
• Analytical and data-driven, with expertise in scholarship data analysis, auditing, and reporting to support strategic decision-making.
• Excellent communication, collaboration, and customer service skills, building effective relationships with departments, divisions, and external partners.
• Self-motivated, proactive, and able to work independently or as part of a team.

Required Application Documents

resume and cover letter