Assistant Registrar, Records Management

Assistant Registrar, Records Management

Requisition Number: S02341P
Position Category: Staff
Hours Per Week: 40
Months Per Year: 12
Alternate Work Schedule:
Pay Grade: E31
Salary:
FLSA: Exempt

Job Summary/Basic Function:

NOTE: Position will be filled as an Assistant Registrar I or II depending on candidate qualifications.

The Assistant Registrar for Records Management provides strategic direction, program development, and assessment for assigned area and supports Records and Transfer Office daily operations. The Assistant Registrar for Records Management has primary responsibility assessing and certifying student-athletes NCAA eligibility. This role is responsible for enrollment reporting to the National Student Clearinghouse, Solomon data requests, and legal requests or subpoenas for academic records in collaboration with the WSU legal team. The Assistant Registrar for Records Management manages initiatives to support the accuracy and confidentiality of student records, including FERPA compliance and identity fraud prevention and response. This role also supports Records Office business processes and procedures in support of daily and end of term operations. This role advises campus stakeholders on records, FERPA, and other related policies. Manages systems maintenance, testing, and enhancements for assigned areas. Completes special projects and IT projects as assigned. Serves on committees as assigned at the division and institutional level. Cross-trains on office duties as assigned.

Required Qualifications:

Required:

• Bachelors Degree or equivalent.
• One year full time higher education employment in registrar services, admissions, financial aid, student services, enrollment services, or equivalent experience.

Preferred Qualifications:

Preferred:

• Two or more years full time experience specifically in records operations and processes, prior learning assessment, and transfer processes.
• Experience working with student information systems, (such as Ellucian Banner).
• Excellent self-management, organization, and attention to detail.
• Excellent written, verbal, and interpersonal skills.

Background Check? Yes

Benefits Summary:

WSU offers a generous benefits package that includes medical, dental, long-term disability, life insurance, retirement, a wellness program with release time and paid incentives, tuition benefits, free tickets to athletic and performing arts events, and paid holidays, vacation, and sick leave.

Job Open Date: 04/20/2026
Review Date: 05/04/2026
Job Close Date:
Open Until Filled: Yes

Notes to Applicant:

If you are passionate about what you could offer and accomplish here at WSU, we would love to hear from you. The annual salary for this position starts at $45,500 and may go up from there depending on candidate qualifications. The position comes with a generous benefits package.

To apply, please complete the online application and attach a cover letter, current resume, and the names and contact information for three professional references.

For qualification determination, your application and/or resume must address the required and preferred qualifications and must contain average number of hours worked per week and the dates of employment (i.e., month/year to month/year or month/year to present). If your resume does not contain this information, your application may be considered incomplete.

Screening of applications will begin May 4, 2026. Position will remain open until filled.

Criminal background check required as a condition of employment.

Physical Activity of this position: Expressing or exchanging ideas. Those activities in which they must convey detailed or important instructions to other workers accurately or quickly. , Ability to receive detailed information with or without assistance.

Physical Requirements of this position: Sedentary work. Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or consistently to move objects, including the human body. Sitting most of the time. Walking and standing only occasionally if ever.

Visual Acuity Requirements including color, depth perception and field of vision: Required to perform activities such as preparing and analyzing data and figures; transcribing; using a computer terminal; extensive reading.

The conditions the worker will be subject to in this position: None. The worker is not substantially exposed to adverse environmental conditions (such as in typical office or administrative work).