"Assistant to the Associate Deans"

Assistant to the Associate Deans

Job Identification: 19952
Posting Date: 03/16/2026, 02:11 PM
Job Schedule: Full time
Locations: 1428 S 5th Street, Waco, TX, 76706, US

What We Are Looking For

Baylor University is seeking an Assistant to the Associate Deans. This role supports the mission of the University by providing broad, complex, and confidential administrative support primarily for the Senior Associate Dean of Research and Graduate Education, with some targeted support for the Associate Dean of Military and Veteran Partnerships, Business Officer, and the Director of Marketing, and broader events and coordination related to the functioning of the Dean's Office as needed.

A high school diploma and a year of relevant work experience are required. A Bachelor's degree and two years of relevant work experience are preferred. Additional education or experience may be considered in lieu of one another.

All applicants must be currently authorized to work in the United States on a full-time basis.

What You Will Do

• Provide full range of administrative support for the Senior Associate Dean of Research and Graduate Education, with targeted administrative support for the Associate Dean of Military and Veteran Partnerships, Business Officer, and the Director of Marketing and Strategic Initiatives
• Assist with calendar coordination and preparation of files and documents, facilitating follow-up correspondence/communication, and maintaining internal records through organizing, filing, duplicating, and distribution
• Assist the Senior Associate Dean of Research and Graduate Education with research leave and internal seed funding proposals and meetings pertaining to awarding and managing these
• Assist the Senior Associate Dean of Research and Graduate Education with planning of all research related events, which can amount to 7-8 per year
• Assist the Senior Associate Dean of Research and Graduate Education with some targeted support needs related to PhD Graduate Program Directors
• Assist the Associate Dean of Military and Veteran Partnerships with travel coordination and reimbursements, Army Baylor program enrollment coordination, Army-Baylor faculty appointments, and Army-Baylor campus visits
• Assist the Business Officer and the Directors of Marketing and Strategic Initiatives with various tasks throughout the year, events, ordering and assisting their direct reports when needed
• Assist the Assistant to the Dean as needed, particularly related to college-wide events and scheduling
• Serve as point of contact on facilities matters, brokering requests to service providers; coordinate signage changes; submit work orders for repairs/remodeling; coordinate special custodial needs; serve as liaison for copy and related technology repairs
• Serve as one of the first points of contact for guests arriving in the Dean's suite
• Perform all other duties as assigned to support Baylor's mission
• Ability to comply with university policies
• Maintain regular and punctual attendance

What You Can Expect

As part of the Baylor family, eligible employees receive a comprehensive benefits package that includes medical, dental, and vision insurance, generous time off, tuition remission, and outstanding automatic retirement contributions. Baylor has a comprehensive benefits plan that supports you and your family's wellbeing and allows you to be a part of the life of a vibrant and active college campus. To learn more, go to Baylor Benefits & Advantages.

Explore & Engage
Learn more about Baylor and our strategic vision, Baylor in Deeds. Also, explore our great hometown of Waco and the many opportunities to engage locally. If you are new to Central Texas, This is Waco!

About Us:
Baylor University, a private not-for-profit university affiliated with the Baptist General Convention of Texas, is committed to compliance with all applicable anti-discrimination laws, including those regarding age, race, color, sex, national origin, military service, genetic information, and disability. Baylor complies with statutory Affirmative Action/Equal Opportunity requirements. Baylor's full official Notice of Non-Discrimination may be read online.