"Assistant to the Sr. Vice Provost"

Posting Details

Position Information

Working Title
Assistant to the Sr. Vice Provost

Department
Undergraduate Academic Affairs

Compensation Title
Assistant to the Sr. Vice Provost

Position Number
30000174

Position Status
Regular

Work Schedule
Monday-Friday
8:15-4:30

Hours per Week
37.5

Months per Year
12

Purpose of Position

Assist the Sr. Vice Provost in confidential financial and administrative matters. Use initiative and critical thinking skills to prioritize items for Sr. Vice Provost’s attention and develop appropriate response for Sr. Vice Provost.

Serves as the communication link for the office with other executive offices, the internal departments of the area, students, faculty, staff, and external constituencies for which a high level of public relations must be exhibited. Supervise one secretary in management of Sr. Vice Provost’s calendar, screening and routing of incoming calls, visitors, and mail, efficiently manages office paperwork and response deadlines.

Primary Responsibilities

• Budget management, development, reporting and analysis using SAP for 10 departments/fund centers.
• Create budget transfers, purchase requisitions, parked vendor invoices in SAP.
• Respond to questions regarding availability of funds and status of transactions.
• Maintain records system to enable efficient retrieval of information and financial monitoring.
• Reconcile procurement card purchases monthly.
• Respond to questions on behalf of the Sr. Vice Provost. Request, collect, and distribute information. Manage efficient flow of paperwork through the office.
• Process approved purchases for Office of the Sr. Vice Provost, grade changes, requests for advanced placement exams, permission to take courses through Consortium, key requests, and other items. Initiate and or process PAR’s; enter time sheets and absence data to SAP.
• Provides assistance in the administration of faculty Phased Retirement Program, faculty excellence awards, and student research grant program.
• Manage intake of student requests for waivers, late withdrawals, academic appeals, etc., and collect appropriate background materials and documentation to prepare for Sr. Vice Provost’s review.
• Prepare agendas, collect necessary materials, attend meetings, take and distribute minutes for committees.
• Receptionist duties include directing visitors and telephone calls to appropriate personnel in the office. Taking phone messages.
• Maintaining an accurate calendar for the Sr. Vice Provost, which includes arranging appointments, meetings and scheduling meeting rooms,
• Typing routine memos, mailing labels, envelopes, preparing various forms, purchase requisitions, PAR’s, travel vouchers, order forms, copy center requests.
• Maintain inventory of office equipment and supplies, recommending supplies required and once approved, placing orders.

Qualifications

Associate’s degree plus 2 years of responsible secretarial/administrative assistant experience or an equivalent combination of education and experience will be considered. Bachelor’s preferred.

High comfort level with budgeting and SAP. Excellent oral and written communication skills; strong work ethic, proficient with word processing, spreadsheets and other software; highly organized; good attention to detail; team player; positive attitude; ability to work in a busy, fast-paced environment.

Any candidate chosen for this position will be required to undergo a pre-employment criminal background check as mandated by state law.

Minimum Education
Acceptable Equivalency

Preferred Education
Bachelor's Degree

Minimum Experience
2 years

Salary
$19.04/hr minimum

Pay Grade
S68

Posting Detail Information

Requisition Number
2025S2294

Job Open Date
11/06/2025

Job Close Date

Quick Link
https://jobs.nku.edu/postings/15260

Documents Needed to Apply

Required Documents

1. Resume
2. Cover Letter/Letter of Application
3. References

Optional Documents