Associate Director, Housing and Residential Life Business Services

POSITION SUMMARY

Provide strategic leadership for the department's financial and business services functions for the Department of Housing and Residential Life (HRL). Responsibilities include but are not limited to overseeing the accounts payable, accounts receivable, payroll, personnel, capital expenses, reporting, and overall accounting and fiscal related functions. Advance the department's strategic plan in alignment with the university's through implementation of key initiatives, resource management, and oversight of the university's public private partnership (P3) agreements related to student housing.

KEY DUTIES AND RESPONSIBILITIES

Responsible for the financial management and business functions of the department. Maintain direct oversight of financial transactions, accounts payable, accounts receivable, billing, payroll, personnel; etc. Monitor and evaluate the financial, operational, and compliance aspects of P3 housing facilities. Manage all approvals for payables, receivables, procurement as well as support contract management including vendor negotiations, service agreements, compliance management, etc., as required.

Develop and execute strategies to optimize budget management and fiscal performance. Support annual budget plan processes as well as financial proformas and forecasts as directed by the AVP Student Affairs and Campus Living and the Chief Business Officer (CBO), Student Affairs.

Direct the preparation of financial reports utilizing key metrics and performance indicators (KPIs) including P3 housing portfolio. Support strategic initiatives surrounding profitability analysis.

Support financial plans involving capital initiatives ensuring integration with Fund Balance reserve management, operating budgets, and long-term strategic plans. Support the AVP of Student Affairs and Campus Living in design, construction, and capital improvement projects related to P3 housing from a documentation and financial viewpoint.

Provide general direction, supervision, coaching, and development to the fiscal staff to ensure that administrative policies and procedures are being followed and ensure strong stewardship of university and departmental resources.

Serve as the primary university liaison for the P3 housing agreements, ensuring adherence to contractual obligations and performance benchmarks.

Coordinate with partners on financial reporting, forecasting, and budget review processes and provide regular reporting to university leadership as necessary. Collaborate to identify opportunities for innovation, growth, and operational efficiencies.

Serve as liaison with division and university financial operations-related offices including the Controller's Office, Financial Strategy & Planning Office, Facilities Services, Purchasing, and other areas as appropriate.

Control authorization for administrative data security for financial, procurement, and University software platforms or enterprise databases. Manage signature authorization and account oversight. Responsible for developing digital workflows and automating processes where possible.

Ensure responsiveness and quality of service in handling financial inquiries or billing issues from students, parents, and other stakeholders. Ensure adequate and appropriate internal controls to ensure full accountability of financial processes emphasizing best practices, risk limitations, and business continuity plans.

Identify fiscal opportunities for revenue enhancement as well as cost containment and efficiencies.

Participate in committees, task forces, and financial meetings as directed.

Participate in the development, implementation, and interpretation of department and University policies.

Supervise preparation of personnel forms, payroll operation (including time approval for internal payroll), student employment, and tracking of personnel forms.

Maintain records and files, as necessary in accordance with State retention policies and ensure proper documentation and record-keeping of all P3-related agreements, amendments, and communications.