Residential Programs Coordinator

Heralded as a hub of undergraduate innovation, the Office of the Vice Provost for Undergraduate Education (VPUE) creates and sustains meaningful interactions between students and faculty both within and outside the classroom. As a collaborative team member of VPUE, you have a unique opportunity to advance and support programs that touch and enhance the lives of every undergraduate student at Stanford.

Stanford Introductory Studies (SIS) is a unit in the Office of the Vice Provost for Undergraduate Education that manages required and elective academic programs for first- and second-year students: COLLEGE, Introductory Seminars, Education as Self-Fashioning, ITALIC, SLE, Sophomore College, and Arts Intensive.

VPUE is seeking a Residential Programs Coordinator (RPC) to provide operational and administrative support to our residentially-based first-year academic programs: ITALIC and Structured Liberal Education (SLE). The RPC manages a multitude of diverse and complex projects, tracks action items, deadlines, and deliverables, and collaborates with relevant parties on behalf of the residential programs to ensure all programmatic responsibilities and financial obligations are met for the programs they support. The RPC works behind the scenes to independently and proactively identify solutions to programs and to meet the needs of the programs. The RPC will work with the associate directors of each program to facilitate curricular and co-curricular programming, including planning field trips, ordering books, arranging speakers, organizing events and travel, and coordinating arts workshops in classrooms and residences. The RPC will work with campus partners in Residential Education and Dining to assist in issues related to residential space needs and student housing for the programs. The RPC will also process financial transactions associated with these programs. A successful candidate will have a strong background and proven track record in juggling completing demands and priorities with the highest degree of professionalism, accuracy, and attention to detail. The RPC must possess excellent project management, financial/accounting, and communication skills, exercise sound judgement in a variety of different situations, and handle confidential/private information with discretion. This position reports directly to the Financial Analyst and will work in close collaboration with Associate Directors for ITALIC and SLE.

In this role, you will*:

• Perform duties associated with organizing events and student activities, this includes scheduling space, making arrangements with vendors, ensuring compliance with university and SIS policy, and obtaining necessary resources and supplies
• Provide course support, including ordering books and class supplies, finding classroom space, and coordinating section assignments.
• Ability to coordinate complex speaker events or travel arrangements in collaboration with the business team and in compliance with University policies. This may require occasional work outside of normal business hours.
• Process financial transactions, including honorarium, pcards, and travel. Uphold policies relevant to financial and administrative processes.
• Manage purchasing and distribution of program supplies.
• Support the backend logistics of residential programs, such as setting up building access, coordinating with building managers for facility projects, granting meal swipes for lecturers, and working with classroom technology for any technology issues.
• Collaborate with programs to create student outreach material, help maintain program-specific website content and social media platforms.
• Identify and resolve problems that are administrative in nature.
• May guide and train students in handling program specific tasks.

*The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

To be successful in this position, you will bring:

• High school diploma and four years of administrative experience, or combination of education and relevant experience.
• Advanced computer skills and demonstrated experience with office software and email applications
• Demonstrated success in following through and completing projects while keeping key stakeholders informed
• Excellent organizational skills and attention to detail
• Strong verbal and written communication skills
• Ability to prioritize, multi-task, and assign work to others
• Ability to take initiative and ownership of projects
• Ability to routinely and independently exercise sound judgment in making decisions

Constantly perform desk-based computer tasks. Frequently sitting. Physical requirements/working conditions*: Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds. Rarely twist/bend/stoop/squat, kneel/crawl.

In addition, preferred requirements include:

• Experience working in student residences and working with faculty preferred
• Ability to direct the work of others, for jobs requiring supervision.

*Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

About the Office of the Vice Provost for Undergraduate Education (VPUE)

For undergraduates, VPUE is the nexus for programs and initiatives that help students define and achieve their intellectual ambitions at Stanford. These include investigative introductory courses taught by esteemed faculty, targeted classes in writing and rhetoric, undergraduate research support, academic advising and mentoring, overseas and off-campus study programs, and undergraduate scholarships and fellowships. For faculty, VPUE serves as a principal conduit for furthering interaction with undergraduates and discovering ways in which working with students can enrich one's research agenda. VPUE advocates for undergraduate education in collaboration with faculty, departments and schools across Stanford. All VPUE resources are dedicated to involving faculty with the undergraduate experience, connecting students with phenomenal opportunities and fully realizing a liberal education at Stanford.

https://undergrad.stanford.edu/about

The mission of the Office of the Vice Provost for Undergraduate Education (VPUE) is to partner with Stanford faculty, staff, and students to produce and educate knowledgeable, engaged citizens and creative, confident leaders for our future world.