"Associate Director, Major University Events"

Company Description

The University of Notre Dame is more than a workplace; it is a vibrant, mission-driven community where every employee is valued and supported. Rooted in a tradition of excellence and inspired by our Catholic character, Notre Dame is committed to fostering an environment of care that nurtures the whole person-mind, body, and spirit. Here, you will find a deep sense of belonging, a culture that prioritizes well-being, and the opportunity to grow your career while being a force for good in the world. Whether contributing to world-class research, shaping the student experience, or supporting the University's mission in other ways, you will be part of a dedicated team working to make a meaningful impact on campus and beyond. At Notre Dame, your work matters, and so do you!

Job Description

Position Summary

The Associate Director, Major University Events is responsible for the planning, execution, coordination, and follow-through of large-scale campus events. This role oversees a dynamic and evolving portfolio of high-profile, public-facing, and revenue-generating events, ensuring exceptional execution and customer experience.

Key Event Portfolio

Events include, but are not limited to:

• Major stadium and arena concerts
• Large-scale, revenue-generating public events
• Local high school and college graduation ceremonies
• Notre Dame Commencement
• Junior Parents Weekend
• Alumni Reunion
• Notre Dame home football games
• Shamrock Series games (off-site)

The portfolio is expected to grow and remain fluid based on University needs and opportunities.

Responsibilities

• Lead all aspects of large-scale event planning and production, from concept through post-event evaluation
• Build and maintain strong, trusted relationships with internal stakeholders, external vendors, event promoters, and University guests
• Adhere to and establish operational policies, procedures, and protocols
• Manage large budgets, detailed event timelines, and complex logistics
• Negotiate contracts and secure required permits, licenses, and certificates
• Develop customized solutions to meet the unique needs of each event
• Collaborate extensively with departments across the University to ensure seamless execution
• Utilize internal event management and booking systems and demonstrate proficiency with event software

Leadership & Team Oversight

• Provide direct supervision to at least one staff member
• Oversight of the Guest Services Team, a subset of the Notre Dame Usher Program consisting of approximately 50 individuals
• Foster a culture of excellence, professionalism, and high-level customer service

Strategic & Business Development

• Monitor industry trends and apply best practices to continually elevate event quality
• Assist with strategy and execution related to athletic concessions for stadium and arena events
• Support efforts to attract new events to Notre Dame
• Negotiate business deals that maximize value and return for the University

Qualifications

Education

• Bachelor's degree (four-year degree) required
• Degree in Business, Hospitality, Communications, or a related field preferred

Preferred Qualifications

• Ability to remain calm and effective under pressure
• Highly organized with strong attention to detail
• Preferred experience in premium hospitality, experiential, or entertainment industries
• Based on University Initiatives some travel will be required
• Self-motivated with the ability to adapt to changing priorities
• Demonstrated understanding of benefactor or client relationships within premium events
• Strong written and verbal communication skills
• Proven ability to work effectively as part of a team

Technical & Analytical Skills

• Proficient in leveraging technology to support business objectives
• Ability to analyze data and communicate insights clearly and effectively

Additional Information

RESUME & COVER LETTER ARE REQUIRED to be considered for this position. Please add in the attachments section of your application.

Please submit your application by February 9, 2026

*The University of Notre Dame seeks to attract, develop, and retain the highest quality faculty, staff and administration. The University is an Equal Opportunity Employer, and does not discriminate on the basis of race, color, national or ethnic origin, sex, disability, veteran status, genetic information, or age in employment. Moreover, Notre Dame prohibits discrimination against veterans or disabled qualified individuals, and complies with 41 CFR 60-741.5(a) and 41 CFR 60-300.5(a). We strongly encourage applications from candidates attracted to a university with a Catholic identity.*