"Events Specialist (Event and Conference Planner II)"

Position Summary

The Events Specialist plays a highly visible role in showcasing San Diego State University's Research, Scholarship, and Creative Activity (RSCA). Reporting to the Chief of Staff and Director of Strategic Partnerships within the Division of Research and Innovation (DRI), this position plans and executes high-profile events that elevate faculty and student research, strengthen community engagement, and promote the SDSU brand. Working closely with campus leadership and partners, the Specialist manages events from concept through completion in a fast-paced, mission-driven environment.

Key Responsibilities:

• Plan, coordinate, and oversee RSCA-focused events from concept through execution, including signature programs such as the SDSU Student Symposium, faculty celebrations, and research advancement events.
• Collaborate with campus leadership, faculty, staff, vendors, sponsors, and community partners to deliver high-quality, impactful events.
• Manage event logistics, timelines, budgets, contracts, and procurement to ensure successful, on-time, and cost-effective delivery.
• Develop and coordinate event communications, registration processes, and promotional materials using event and project management platforms.
• Provide lead work direction, guidance, and training to staff, students, and volunteers supporting event activities.

Why Join Us?

• Help elevate and celebrate SDSU's faculty and student research, scholarship, and creative achievements.
• Plan and execute high-profile events that engage campus and community stakeholders.
• Work closely with senior leadership in a collaborative, innovative research environment.
• Apply creativity, strategy, and organizational expertise in a role with visible campus impact.
• Join a mission-driven division committed to advancing research excellence and community engagement.

Position Information

• Full-time, benefits eligible, permanent/probationary position.
• Position is designated exempt under FLSA and is not eligible for overtime compensation.
• Standard SDSU work hours are Monday - Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs (Evening and weekend hours are required to support events).
• This position is eligible for telecommuting up to 1 day per week with onsite work in San Diego

Department Summary

Our mission at the Division of Research and Innovation (DRI) is to amplify and invest in transformative, multidisciplinary research, scholarship and creative activities and fortify San Diego State University as a premier community-engaged and border-connected public research university where excellence and access converge. Our vision is to encourage university and community partners to push the limits of imagination and discovery, catalyzing innovative, equitable and collaborative solutions to society's most pressing challenges.

For more information regarding the Division of Research and Innovation, click here.

Education and Experience

Bachelor's degree in a related field and two years of relevant experience. Additional experience which demonstrates acquired and successfully applied knowledge and abilities shown above may be substituted for the required education on a year-for-year basis. An advanced degree in a related field may be substituted for the required experience on a year-for-year basis.

Key Qualifications

• Strong written, oral, and interpersonal communication skills to effectively coordinate with diverse internal and external stakeholders, vendors, sponsors, and event participants, and to develop clear communication and promotional materials.
• Demonstrated ability to plan, coordinate, and manage events and conferences from concept through execution, including establishing goals, monitoring progress, and evaluating outcomes using feedback, data, and defined success criteria.
• Ability to work independently under general supervision, applying sound judgment and discretion to resolve non-routine issues and interpret applicable regulations, standards, and guidelines related to event planning and management.
• Proficiency in using event planning, project management, registration, communication, and financial systems (e.g., Asana, Salesforce, Canva, Cvent, or similar platforms) and other relevant technology and software packages.
• Ability to provide lead work direction, guidance, and training to student assistants, volunteers, and support staff involved in event and conference planning activities.
• Familiarity with planning and executing large-scale events is preferred.

Compensation and Benefits

San Diego State University offers competitive compensation and a comprehensive benefits package designed to support your well-being and professional growth.

Compensation:
Step placement will be determined based on relevant qualifications and professional experience, in alignment with the department's budget and equity guidelines.

• Initial step placement is not expected to exceed Step 7 ($5,200) for highly qualified candidates.
• CSU Classification Salary Range: $4,617 - $6,727 per month (Step 1 - Step 20).
• Future increases, including step advancements, are subject to contract negotiations.

Full Benefits Package Includes:

• Generous Time Off: 15 paid holidays, vacation, and sick leave.
• Retirement: CalPERS pension plan with retiree healthcare, and reciprocal agreements with other California public retirement systems, including the UC.
• Health Coverage: Medical, dental, and vision options at low or no cost.
• Education Support: CSU tuition fee waiver for employees and eligible dependents.
• Optional Offerings: FlexCash, life and disability insurance, legal and pet plans.
• Campus & Community: Access to the library, campus events, employee groups, and volunteer and social activities.

Our benefits are a significant part of total compensation. Learn more at the SDSU Benefits Overview.

Supplemental Information

Apply by February 9, 2026, to ensure full consideration. Applications submitted after this date will be reviewed on an as-needed basis, and the position will remain open until filled.