"Associate Director of Academic Administration"

Reporting to the Director of Academic Information Systems, the Associate Director of Academic Administration supports the development and maintenance of an effective and professional administrative support environment for academic departments and programs. The Associate Director is responsible for supervising departmental administrative staff, facilitating the hiring process for instructional staff, advising leadership regarding business process improvement and administrative capacity, and maintaining comprehensive and accurate informational resources for chairs, directors, and departmental managers and assistants.

• Supervise and mentor department managers and assistants, facilitating opportunities for training, professional development, and performance improvement.
• Participate in the initiation and review of job requisitions and hiring offers for full-time faculty, part-time instructors, teaching assistants, and graders in consultation with the Executive Vice Provost, liaising with Human Resources partners and departmental leadership and staff.
• Participate in creating and updating position records for faculty administrative assignments, including assignment of one-time and period-activity pay, in consultation with the Executive Vice Provost.
• Maintain accurate and current information regarding departmental administration on the Barnard portal, and notify other offices at Barnard regarding outdated online content that poses a risk to academic operations.
• Advise the Director of Academic Information Systems regarding opportunities to enhance department-facing business processes and their documentation across all areas of academic administration.
• Advise the Executive Vice Provost regarding administrative needs in academic departments and participate in the hiring of departmental staff.

Essential Skills:

• Excellent verbal, grammar, writing, and proofreading skills.
• Ability to communicate clearly and effectively with faculty, administration, students, and the public, to maintain confidentiality when required, and to exercise tact and discretion.
• Proficiency in producing and managing documents and communications in Google Suite and Microsoft Office, and an aptitude for learning additional software platforms as needed.
• Ability to work independently with meticulous attention to detail and data integrity, to handle multiple complex tasks simultaneously, to set priorities, and to meet deadlines.
• Ability to take initiative and to meet new demands as the job evolves.

Required Qualifications:

• Bachelor's degree
• Minimum of five years of administrative experience at an institution of higher education
• Experience managing the work of administrative staff or student workers
• Experience in training students or faculty to participate effectively in new business processes and the use of information systems
• Experience developing, codifying, or managing effective business processes

Preferred Qualifications:

• Seven or more years of administrative experience at an institution of higher education
• Experience supervising a team of administrative support professionals
• Advanced degree in a liberal arts discipline or higher education administration