"Office Manager"

Position Summary

This position reports to the Upward Bound Program Director in the facilitation of all participant eligibility, participation, and tracking. This position is an Administrative Office Manager and is charged with supporting the department, Coordinators, Advisors, and Student staff with department operations.

Administrative and Office Operations

• Ensure accurate and timely completion and processing of documents and information
• Maintain organization of the Upward Bound Suite
• Operate and maintain office equipment
• Process incoming and outgoing mail
• File paperwork and manage electronic filing systems
• Maintain an organized file system
• Create program correspondence
• Purchase office supplies and maintain equipment
• Create Travel Request and expense forms
• Attend training as needed
• Perform other duties as necessary
• Available to work during Summer Residential Program in June and July

Reception and Communication

• Greet and assist incoming participants
• Answer telephones professionally
• Communicate information and respond to requests
• Take minutes at meetings

Personnel and HR Support

• Work with new hires on paperwork
• Create Personnel Contact Requests
• Hire, train, and supervise UB Drivers and Student Office Assistants
• Approve student staff timesheets

Program and Event Coordination

• Coordinate paperwork for UB/UBMS events
• Support Director with administrative paperwork
• Complete paperwork for department events
• Coordinate event logistics for guest speakers
• Determine student stipend allocation
• Work with staff to purchase supplies

Data and Record Management

• Perform data entry and database management
• Maintain accurate records

Qualifications

Required: Associates Degree and 2 years of relevant experience. Preferred: Bachelor's Degree.

Required Skills: Ability to multitask, strong interpersonal skills, proficient in office technology, attention to detail, excellent communication, record keeping, technologically proficient, organizational skills, flexibility, problem-solving, and ability to work collegially.