"Associate Registrar for Compliance and Curriculum"

Associate Registrar for Compliance and Curriculum

Posting Number: 20254528S

Location
Villanova, PA

Work Schedule: full-time/12-months

Department: 292-Registrar's Office

Position Summary

The Associate Registrar (AR) is an integral member of the Registrar's senior leadership team. The AR oversees the development, implementation and maintenance of academic curriculum and policy within the Ellucian Banner Student Information System (SIS). This position ensures compliance with federal, state and University regulations while supporting academic program integrity and degree audit accuracy. The AR manages the supervision for staff in the curriculum and compliance areas, providing ongoing education and training to those teams. The AR also serves as a Designated School Official (DSO) for the Student and Exchange Visitor Program (SEVP) and manages and assigns the implementation and maintenance of processes to ensure compliance with federally mandated SEVP regulations. In this role, the AR oversees the update process of notifications to the Department of Homeland Security (DHS) on international student enrollment, personal data, and progress toward program completion. The AR is a key liaison among academic departments and administrative offices to ensure academic operations align with institutional policy and external requirements.

Duties and Responsibilities

• Designated School Official (DSO) for SEVP
  • Serves as the DSO for Villanova University in the Student and Exchange Visitor Program (SEVP). Manages the process to update student information in SEVIS system each fall and spring semesters. Collaborates with International Students and Scholars (ISS) office on any SEVIS issues. Stays up to date on regulatory changes within SEVP.
• Curriculum and Catalog Management
  • Manages the curriculum committee within the Registrar's Office and oversees the Degree Works functional area. Reviews the ongoing requests for curricular changes and course catalog updates throughout the academic year, in coordination with the Provost's Office. Ensures the timely processing of curricular changes within the Student Information System (SIS).
  • Oversees and monitors the day-to-day operations of curricular changes, degree auditing, program changes and catalog update reviews in the RO.
  • Serves as the subject matter expert on curriculum within the Registrar's Office.
  • Collaborates with the Provost's Office and academic departments to implement new or revised programs, courses and degree requirements within the Banner SIS and Degree Works.
  • Coordinates new academic program coding for the Ellucian Banner SIS with the Curriculum Committee and the Enrollment Systems and Analytics team for the colleges.
  • Verifies that catalogs are up to date with all curriculum changes, and that University academic policies and procedures are consistent across all catalogs.
• Compliance Management
  • Ensures adherence to federal, state, and University regulations, policies, and guidelines as appropriate, especially those regarding Student Right to Know, FERPA, confidentiality, NCAA athletic eligibility certifications, VA benefits, and SEVP.
  • Monitors and interprets regulatory changes that impact academic programs, credit hours, and institutional delivery.
  • Manages the Compliance Team in the RO, overseeing the functional area responsible for VA benefits and NCAA compliance certifications. Assists with annual regulatory submissions for Veteran Affairs, NCAA or any other third-party compliance requirements as needed. Coordinates items needed for an internal or external audit and serves as a point of contact for audits or compliance reviews. Assists the VA Benefit and NCAA certifying officials as needed with catalog submissions, annual reviews, certification meetings, etc.
  • Oversees the upkeep and maintenance of policies and procedures within the RO, in alignment with University protocol and AACRAO best practices. Ensures the regular cadence of updates to policies and procedures throughout the academic year. Accreditation - researches, addresses, and resolves compliance questions/challenges through coordination with Legal Counsel, University Compliance Office, Provost's Office, and other appropriate Units.
  • Educates and updates staff in all areas of compliance.
  • Perform other duties and assist with projects as assigned.

Minimum Qualifications

Formal Education

• Bachelor's degree required

Work Experience

• Minimum 7 years of work experience in a college Registrar's Office (or related administrative area) in a management role.

Work Skills (e.g., written and verbal communication skills)

• Excellent management skills.
• Ability to conceive, develop and manage projects related to continuous improvement in the Registrar's Office procedures.
• Excellent organizational skills, orientation toward detail, ability to maintain the highest levels of accuracy.
• Superior analytical skills.
• Ability to work independently under general supervision.
• Strong interpersonal and communication skills with the ability to communicate effectively, both orally and in writing. Ability to work effectively with a wide range of constituencies in a diverse community, and the ability to foster a cooperative work environment.
• Ability to think both critically and strategically, analyze and solve problems, and develop, plan, and implement short- and long-range goals.
• Ability to understand and appreciate both long-term goals of the University and the day-to-day administrative and operational functions.
• Strong knowledge of all standard computer applications, including Microsoft Office products, with advanced level skills in Microsoft Excel as it applies to data management.
• Proficient with technology-based communication mediums such as Teams or Zoom.

Specific Job Knowledge (e.g., knowledge of principles and procedures related to field and area)

• In-depth knowledge of all Registrar's Office functions.
• Knowledge of information technology in the area of Registrar management.
• Familiarity with Ellucian Banner SIS.
• Ability to use a report writing tool such as Argos or Cognos.

Equipment Knowledge

• PC, copier, fax, scanner, various office equipment.

Preferred Qualifications

Formal Education

• Master's degree preferred

Work Experience

• Experience with curriculum and/or catalog management

Salary Posting Information

This position falls within salaried grade 16 and the range for this position is $71,700-89,600. The final salary will be determined with consideration of several factors including the selected candidate's qualifications, department budget availability, market data, and internal equity.

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