"Registrar Specialist"

Job Summary

The Rollins College Registrar team is seeking a Registrar Specialist to join their team! The Registrar Specialist will serve as the primary point of contact for the Office of the Registrar and provide administrative support to the College Registrar. The Registrar Specialist should enjoy working in a fast-paced, student-centered environment, be able to multi-task, and manage priorities efficiently.

Primary Responsibilities

Records Support

• Processes requests for official transcripts and enrollment and degree verifications.
• Processes Advanced Placement, International Baccalaureate, and Cambridge A-Levels score reports and transcripts.
• Assists with end of term processing. Processes incomplete contracts ensuring all incomplete grades are processed by the established deadline. Processes changes to academic standing. Communicates academic standing changes to the appropriate offices regarding changes in probation and President's/Dean's list.
• Process student status changes, including withdrawal, leave of absence, and readmission.
• Assist with building and maintaining the schedule of courses, including updating instructors, room assignments, course capacity management, and cancellations.
• Assist students during registration in person and via email; process Instructor Consent and Registration Help Request forms

Administrative Support & Communications

• Provides administrative support to the College Registrar, assists with scheduling meetings and special ad hoc projects.
• Responsible for checking the departmental email inbox and responding or forwarding.
• Maintains departmental website.

Financial and Operational Coordination

• Responsible for monitoring the office budget, including online budget queries, new year setup, logging, income tracking, reconciliation, P-card reconciliation, and dues/membership payments.
• Orders office and other supplies for the department.

Minimum Qualifications & Education

• Associate degree or equivalent combination of education and work experience.
• Minimum of one year of job-related experience.

Preferred Qualifications

• Bachelor's degree from an accredited university or college.
• Prior experience in higher education strongly preferred.
• Working knowledge of Banner and prior experience in a collegiate student centered department.

Knowledge, Skills, & Abilities

• Proficient using Microsoft Word and Excel.
• Ability to function in a team-based, cross-functional environment.
• Knowledge and practice of organizational and time management skills.
• Ability to maintain and update files and records with a high degree of accuracy.
• Ability to work independently with minimal supervision.
• Ability to understand and interpret academic policies and procedures.
• Broad knowledge of higher education environment, departments, and procedures.

Work Schedule

• The Registrar Specialist role is a full-time, 12-month appointment, scheduled to work 37.5 hours per week, 1,950 per year.
• Standard schedule is Monday through Friday, 8:30 AM - 5:00 PM. A 1-hour unpaid lunch break is provided daily.
• Alternative schedules or overtime may be required to meet the demands of the department.

Work Environment

• Campus-based, front-facing customer service position, and working in an office environment.
• Prolonged periods of sitting at a desk and visual strain working on a computer.

Instructions to Applicants

To apply, please submit an application and upload the following materials:

1. Cover letter
2. Resume

Screening of applications will begin immediately.

Benefits & Perks

• 15 Days - Paid Time Off (vacation, sick and personal time)
• 10 Days - Paid Holidays
• 5 Days - Paid College Closure Days
• Eligible for Medical, Prescription, Dental & Vision Insurances (within 30 days of hire)
• 100% Employer-Funded Health Reimbursement Account ($125+/month)
• 100% Employer-Paid Short & Long Term Disability Insurance
• Domestic Partner Benefits
• 11.5% Employer Retirement Contributions
• Discounted On-Campus Dining Meal Plans
• Free On-Campus Parking
• Free Access to Campus Amenities (gyms, pools, library, sporting events and more)
• Free Full Tuition for Employees and their Families
• Pet Insurance
• 100% Employer-Funded Employee Assistance Program
• Flexible Spending Accounts
• Award-Winning Wellbeing Programs
• Plus More!

Additional Perks

• Rollins College is conveniently located on multiple Lynx Bus Routes (Winter Park/Rosemont-9 & Winter Park/Springs Village-23) and within walking distance from the Winter Park SunRail Station
• Local & National Discount Programs, including Winter Park Locations (i.e. shops, restaurants, gift cards, and more)
• Free E-Training Courses & Professional Development Opportunities
• IT Software & Laptop Discounts (Apple, Lenovo, and more)
• College Bookstore Discounts
• Annual Service Awards & Recognition Programs
• Discover what it's like to live in Orlando: Live, Work, Play and Learn
• Plus More!

Rollins offers a competitive hourly rate, along with our generous full-time benefits package! Click here to review our full-time benefits package.

Our Service Excellence Philosophy

At Rollins, we strive to be responsive, respectful, collaborative, competent, and inclusive in all that we do. Whether serving prospective or current students, alumni, local residents, or our fellow faculty and staff colleagues, these standards define the Rollins service experience.

Click here to learn more about our commitment to Service Excellence at Rollins College!

Equal Employment Opportunity

Rollins College is an equal opportunity institution. Rollins does not discriminate on the basis of sex, disability, race, age, religion, color, national or ethnic origin, ancestry, marital status, veteran status, sexual orientation, gender identity, gender expression, genetic information, physical characteristics, or any other category protected by College policy or federal, state, or local law for employment and in our educational programs and activities. To learn more about our commitments, visit click here. Any applicant who requires reasonable accommodations for any part of the application or hiring process may contact us by phone or in writing to humanresources@rollins.edu | 407.646.2102.

FLSA Status

Non-Exempt

Service Months

12