Athletics Administrative Coordinator (aHEO) - Athletics

POSITION DETAILS

Under the daily supervision of the director of athletics, this role provides clerical and administrative support to Athletics programs, offices, and projects. Supports projects, initiatives, operations, and activities that impact Lehman Athletics. Maintains department fiscal plans and budgets; assists in budget administration, purchasing, and invoice and receipt processing. Manages basic office functions such as communications, meeting schedules, work plans, staff assignments, and distributing information. Under supervision, performs miscellaneous clerical, administrative, research or other work related to the operation of a College or other unit where such work is required. Type letters, memoranda, charts, and similar materials. Assists in statistical or research activities. May collect and compile data, code data for computer entry, perform data entry, and run computer reports. Enters and maintains departmental records such as inventory control records, rosters, directories, and schedules. Organizes and maintains paper and electronic files using established procedures; retrieves files as requested. Prepares, reviews, corrects, administratively codes, and processes routine office forms, using established standards; performs basic calculations and computations to complete forms. Assists with all scheduled departmental events including but not limited to the annual sports banquet. Prepares purchase requisitions and procurement card purchase requests; purchases supplies and equipment; processes invoices; routes for appropriate signatures; and distributes. Distributes purchased items as they arrive. Reconciles monthly reports, including but not limited to expense reports. Attends all departmental meetings and records minutes and attendance for monthly athletic staff meetings; and participates in university committees as needed to support departmental initiatives; and provides other support to executive team as needed. Maintains department facilities calendar, including conference room and rentals. Enters department work orders. May supervise office staff and student workers. Handles confidential departmental information in accordance with established policies and procedures. Interfaces with students and visitors as initial point of contact for office. Assists in processing and tracking APEX fitness center memberships and onboarding of new staff.

QUALIFICATIONS

Bachelor’s degree required. Three to four years of athletics administrative or other comparable experience preferred.

CUNY TITLE OVERVIEW

Supports projects, initiatives, and activities that impact an academic or administrative department. - Manages basic office functions such as communications, meeting schedules, work plans, staff assignments, and distributing information. - Collects data for, prepares, and distributes reports and presentations using word processing, spreadsheet, and presentation software. - Updates office databases, lists, and files to ensure completeness and accuracy; maintains current information on department web site(s); maintains department archives and collections. - Conducts internet and/or database research and performs basic systems queries to locate information related to department activities. - Maintains department fiscal plans and budgets; assists in budget administration and invoice processing. - Provides basic information, instructions, and materials as requested by students, faculty, and others who contact the department. - May supervise office staff and student workers. - Performs related duties as assigned. Job Title Name: Administrative Coordinator

CUNY TITLE: Assistant to HEO FLSA: Non-exempt

COMPENSATION AND BENEFITS

Salary commensurate with education and experience, $52,426. CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.

Job ID: 32051 Location: Lehman College Job Type: Full-Time