"Business Associate - Georgia 4-H Foundation"

Job Details

Posting Number: S14131P

Working Title: Business Associate - Georgia 4-H Foundation

Department: CAES-State 4-H

About the University of Georgia: Chartered by the state of Georgia in 1785, the University of Georgia is the birthplace of public higher education in America and is the state’s flagship university (https://www.uga.edu/). The proof is in our more than 240 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University’s main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,100 faculty and more than 7,700 full-time staff. The University’s enrollment exceeds 41,000 students including over 31,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 19 schools and colleges, including our newly established School of Medicine.

Posting Type: External

Retirement Plan: TRS

Employment Type: Employee

Benefits Eligibility: Benefits Eligible

Full/Part time: Full Time

Additional Schedule Information: Schedule may vary based on the needs of the campus

Advertised Salary: Commensurate with Experience

Posting Date: 09/15/2025

Open until filled: Yes

Proposed Starting Date: 09/29/2025

Location of Vacancy: Athens Area

EEO Policy Statement: The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).

USG Core Values Statement: The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct. Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.

Classification Title: Accounting Technician I

FLSA: Non-Exempt

FTE: 1.00

Minimum Qualifications: Associate’s degree or equivalent

Position Summary: This position will assist with the business management of the Georgia 4-H Foundation. These duties will include accounts payable entry, payroll information requests (state staff), MasterCard information requests (state staff), bank reconciliation, database reconciliation, audit preparation, records management (close-out, dead file, document shredding), and management of activities (including Clover Glove, 4-H Day events, and event insurance). This role manages the reconciliation of financial reports, filing systems, and deposits. A portion of the time will be spent working with the Fiscal Affairs Manager to assist with business operations. A clear understanding of UGA and Georgia 4-H Foundation accounts will be helpful in this role. Work regularly coordinates with the State 4-H Leader, Georgia 4-H Foundation Executive Director, 4-H State Staff, and the Georgia 4-H Fiscal Affairs Manager.

Knowledge, Skills, Abilities and/or Competencies:

• Proficient in spreadsheets and Microsoft Office Suite and can learn new technology.
• Ability to accept and receive payments.
• Excellent accounting skills with previous experience.
• Excellent customer service skills and ability to work with guests and other employees.
• Excellent oral and written communication skills.

Physical Demands: Sit and/or stand for eight hours a day, five days a week in order to manage the functions of the accounts receivable. Driving as needed to perform job tasks.

Is driving a responsibility of this position?: Yes

Is this a Position of Trust?: Yes

Does this position have operation, access, or control of financial resources?: Yes

Does this position require a P-Card?: No

Is having a P-Card an essential function of this position?: No

Does this position have direct interaction or care of children under the age of 18 or direct patient care?: Yes

Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications): Yes

Credit and P-Card policy: Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.

Background Investigation Policy: Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.

Duties/Responsibilities: Complete accurate bookkeeping for all accounts, verify disbursement of check requests, transfers, and deposits, process and maintain hard copy files, work with account holders to verify information in their accounts. Assist the Business Manager, Executive Director and State 4-H Program Leader in establishing the annual budget and expense statements for the Foundation, and prepare reports for Board of Trustees. (Percentage of time: 60)

Duties/Responsibilities: Submit transmittals on all gifts received by the 4-H Foundation. Track UGA Foundation gifts, handle purchase orders and check requests. (Percentage of time: 20)

Duties/Responsibilities: Serve as back up in communication with Truist to handle issues with 4-H Foundation accounts. Review credit card activity by cardholders, manage monthly spending limits, and dispute transactions as needed. Work with the accountant to develop necessary Federal 990 Tax Return and files State and Federal Withholding Taxes. Maintain files and accounts for special investment funds. (Percentage of time: 10)

Duties/Responsibilities: Serve as a fiscal contact on grants and contracts received through the 4-H Foundation. Maintain copies of contracts and grants and process expenditures related to project deliverables. (Percentage of time: 10)

Contact Details: For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below. Recruitment Contact Name: Adam Hammond Recruitment Contact Email: adam.hammond@uga.edu