"Clerk V"

About Cape Cod Community College

Cape Cod Community College is a place of personal discovery, enrichment, and professional development for those just beginning the quest and for those at many points along the path of higher education throughout life. It is a caring, comprehensive institution that belongs to the people it serves and responds to their individual and community needs. Students attending Cape Cod Community College are striving for personal excellence, and are finding it, day after day. Graduates of the College can be found in all levels of private business, the professions, and public service, and they excel at what they do.

For students seeking to lay a foundation for further study, there is no better place to begin than at Cape Cod Community College. In today's highly competitive market place, the well prepared transfer student is the most aggressively recruited person in higher education. For many Cape Cod Community College graduates, that Associate Degree opens the door to institutions that were just not an option after high school. And, when you consider the savings in the overall cost of a four-year degree at either a public or a private university, starting at Cape Cod Community College becomes an incredible bargain that blends quality with unmatched value.

The students' education is the first priority at Cape Cod Community College. As a learning-centered community, we value the contributions of a diverse population, welcome open inquiry, and promote mutual respect. The College offers a strong educational foundation of critical and creative thinking, communication competency, and a global, multicultural perspective that prepares students for life and work in the 21st century. Our liberal arts, sciences, and career programs provide educational pathways that serve the varied social, economic, and demographic characteristics of our community with a distinctive focus on sustainability. We honor our past, celebrate our present and imagine our future.

Job Description

GENERAL STATEMENT OF RESPONSIBILITIES:

The Clerk V provides clerical and administrative support to the Director of the Center for Nursing and Allied Health (CNAH) and the Nursing Program. This role is responsible for coordinating and streamlining administrative operations within both areas, maintaining complex recordkeeping systems, and facilitating communication across faculty, staff, and students. The Clerk V ensures compliance with institutional procedures and contributes to the efficient operation of academic and clinical activities within the Center. The duties and responsibilities of this position require an on-campus presence, Monday - Friday, 10:00 am - 6:00 pm.

EXAMPLES OF DUTIES:

Center for Nursing and Allied Health (50%)

1. Provide clerical and administrative support to the Director of CNAH.
2. Coordinate and maintain procedures for simulation scheduling, clinical placement tracking, and documentation workflows.
3. Assist with the preparation and tracking of documents for accreditation, program reviews, and grant activities.
4. Enter and maintain data in systems such as the Centralized Clinical Placement (CCP) System.
5. Maintain documentation related to clinical site evaluations, adjunct faculty assignments, and simulation center usage.
6. Schedule and coordinate meetings, training, and events; prepare agendas, minutes, and related materials.
7. Maintain organized and accurate filing systems for simulation, clinical partnerships, and accreditation records.
8. Prepare requisitions for purchase orders of lab supplies; track supply usage and assist with budget documentation.

Nursing Program (50%)

1. Provide general administrative support to nursing faculty and the Director of Nursing Education.
2. Answer telephone and email inquiries; direct messages appropriately; respond to routine requests using established procedures.
3. Receive and distribute incoming mail and packages.
4. Collaborate with other administrative support personnel to coordinate program timelines, events, and communication.
5. Maintain organized and accurate paper and electronic filing systems for Nursing Program records.
6. Maintain confidentiality of student records and information in accordance with FERPA regulations.
7. Recommend improvements to administrative workflows and assist with the implementation of new systems or procedures.
8. Perform related work as required.

Requirements

MINIMUM QUALIFICATIONS:

1. (A) Four years of full-time, or equivalent part-time, experience in office work, of which (B) at least one year must have been in a supervisory or administrative capacity, or (C) any equivalent combination of the required experience and the substitutions below.
2. Substitutions: [detailed substitutions listed]
3. Ability to exercise discretion in handling confidential information.
4. Knowledge of FERPA regulations and College policies and procedures or the ability to read and interpret such.
5. High level of organizational and communication skills, flexibility, and the ability to work under pressure to meet deadlines with attention to detail and accuracy and handle multiple tasks simultaneously.
6. Knowledge of Windows-based software and PC functions. Advanced experience with Microsoft Word, Excel, and PowerPoint, or equivalents.
7. Ability to work independently and pay close attention to detail.
8. Ability to work equally well with students, administrators, faculty and staff as well as representatives of partner institutions.
9. Ability to communicate clearly and effectively, both orally and in writing.
10. Unrestricted authorization to work in the United States.

ADDITIONAL PREFERRED QUALIFICATIONS:

1. Bachelor's degree.
2. Experience in a fast-paced, high volume office environment.
3. Experience working in a community college setting.
4. Preference will be given to candidates who have experience, an appreciation for, and a commitment to, working in a global, multicultural academic setting.

Equivalency Statement: Applicants who do not meet the qualifications as noted above are encouraged to put in writing precisely how their background and experience has prepared them with the equivalent combination of education, training, and experience required for the responsibilities of this position.

Additional Information

COMPENSATION: $1055.16/week; 37.5 hours/week (Grade 15, Step I). Full time, AFSCME Unit Position; includes participation in a comprehensive employee benefits program. Candidates may qualify for placement above entry-level salary if currently employed in the State system. A copy of the full State Classification Specification for Administrative Assistant II is available in the Office of Human Resources or at: http://www.mass.edu/forfacstaff/classificationspecs/home.asp

APPLICATION DEADLINE: February 22, 2026

Please visit our website at www.capecod.edu for information on Cape Cod Community College.

This appointment is subject to the FY2026 budget appropriations.

Appointment subject to SORI (Sex Offender Registry Information), publicly accessible Massachusetts CORI (Criminal Offender Record Information) and national background checks.

The College cannot consider applicants who do not have the ability to work in the United States without assistance from the employer.

Application Instructions

**ALL APPLICATION MATERIALS MUST BE SUBMITTED ELECTRONICALLY IN ORDER TO BE CONSIDERED.**

Begin the online application process by going to the APPLY NOW link. During the process you will be given an opportunity to upload required documents: a cover letter addressing how you meet the minimum requirements of the position and resume (failure to submit requested documents may result in disqualification). Please note that finalist candidates will be asked to provide three current professional letters of reference and transcripts.

See the FAQ for using our online system. Please contact us if you need assistance applying through this website.