"Clerkship Program Coordinator 2"

Job Summary

The responsibilities include, but are not limited to:

• Maintain databases of the Augusta campus, track assignment student grades into the Banner System periodically.
• Learn and navigate several programs/systems including but not limited to One45, VSLO, D2L, Teams, Zoom, Microsoft suite, and SimCapture.
• Arrange meetings and take minutes as needed.
• Complete travel authorization for curriculum faculty.
• Assist with day-to-day activities including proctoring exams, registration, monitoring of curriculum inbox, credentialing, complete ClRs, etc.
• Interface with faculty, students, and staff as needed.
• Ensure data is accurately transmitted in a timely manner.
• Ensure all deadlines are met and assist team with deadline reminders.
• Attend curriculum meetings.
• Perform all other job-related tasks as assigned.

Responsibilities

The responsibilities include, but are not limited to:

• Proctoring of NBME exams, CBSE exams, setting up zoom calls and rosters, and notifying students of their exam information
• Monitoring of curriculum inbox, attending to drop/add requests, transcript requests, forms
• Maintaining credentialing for our students, will need to transition to ACEMAPP so will need to train, and monitor the credentialing application for students
• Course assistance with orientation schedules, uploading of documents into one45, emails to students, day to day emails to students and faculty
• Grade monitoring and submission, in one 45, attention to detail, excel spreadsheet reviews with course directors and curriculum faculty
• Other activities as specified (assisting with other activities, helping with student affairs run activities)
• Performs other duties as assigned.

Required Qualifications

Educational Requirements

Bachelor's degree from an accredited college or university and 4 years professional or administrative experience to include minimum of 2 years of educational program experience or similar experience; OR Associate's degree from an accredited college or university and 7 years professional or administrative experience to include minimum of 4 years of educational program experience or similar experience; OR High school diploma or GED from a recognized state or federal accredited organization and 10 years professional or administrative experience to include minimum of 6 years of educational program experience or similar experience.

Preferred Qualifications

Bachelor's degree from an accredited college or university and a minimum of 1-year educational program or similar experience.

Knowledge, Skills, & Abilities

ABILITIES

Ability to maintain confidentiality and meet deadlines

Excellent interpersonal, written and verbal communication skills. Proficient in Microsoft Office and other computer software/databases. Ability to work independently; exercise sound judgment; make responsible and timely decisions

Shift/Salary/Benefits

Shift: Days/M-F

Pay Band: 8

Salary: Minimum $21.83/hour - $24.25/hour

Salary to be commensurate with qualifications of the selected candidate within the established range (generally minimum-midpoint) of the position

Recruitment Period: 1/9/26 - Until Filled