"Coordinator Academic Affairs"

Job Summary

Provide clerical, office management, technology and project support for the academic deans.

Duties and Responsibilities

• Provide technology support for the daily activities of the Deans' Offices.
• Assist with developing Academic Affairs technology priorities.
• Maintain electronic calendar for deans including critical dates for activities, college meetings/events and outside meetings.
• Coordinate and implement various projects as assigned.
• Using the College's reporting tools (Banner and Argos), develop, and maintain complex reports to support the Academic Affairs Division as directed by the deans.
• Develop and maintain an in-depth understanding of the functionality of the Banner student system, identification of and interrelatedness of data elements for reporting purposes.
• Under the direction of the deans and Vice President for Academic Affairs, develop, create, prepare, proof and update a variety of intermediate to complex correspondences, documents, reports, manuals and informational materials.
• Serve as technical liaison between the Academic Affairs Division and appropriate departments and committees as directed.
• Serve as liaison between Chairs, Deans, and other departments to gather information to appropriately respond to student issues/concerns.
• Assist with developing and implementing data standards across all Academic Division departments to enable accurate reporting.
• Provide reports, training, and technical assistance to other Division for Academic Affairs offices as directed.
• Monitor each dean's websites for changes and report to Marketing and catalog changes.
• Assist the deans with disseminating information to Academic departments as directed.
• Assist with composing and preparing correspondence for the deans.
• File, maintain and ensure the confidentiality of records, meetings, and negotiations.
• Prepare and distribute agendas and pertinent materials for meetings held by the deans including Committee meetings, as well as take, transcribe and distribute minutes/notes of the above, as required.
• Project management related to conformance to regulations and associated reporting.
• Other related duties as assigned.

Minimum Requirements

• Associate's degree
• At least one year of experience with integrated application software, such as Banner
• Supervisory and training experience
• Research and statistical analysis experience
• Excellent ability to problem-solve within large institutions/systems
• Strong interpersonal skills and the ability to work effectively and collegially with faculty, administrators, and colleagues required; ability to maintain high level of confidentiality
• Ability to work independently on multiple assignments and to work collaboratively within a team
• Excellent analytical, organizational and communications skills
• Must be detail oriented.

Competencies

• Bachelor's degree
• Extensive knowledge of reporting software (such as Argos)
• Experience with an HTML editor for web page development
• Knowledge of higher education principles, practices, and procedures and knowledge of practices and procedures of an information services organization
• Experience in accreditation reporting and processes at the state, regional and federal levels, as well as discipline specific accreditation processes
• Experience in technical writing and user documentation

Campus Location

Primarily located at the Warwick Campus

Full-time/Part-time

Full-Time

Special Instructions to Applicants

If attaching a resume complete with education history and/or employment history, please disregard these sections within the online application. Finalists may be required to provide official college transcripts.