"Coordinator, Doctoral Affairs and Candidate Support (Europe)"

Overview:

Based in Barcelona, collaborative and dynamic international team

High level in English and working rights in Spain

Full time, continuing role with hybrid working arrangements

Salary to be negotiated with the successful candidate

The Research Projects Office at RMIT Europe is seeking a highly motivated Doctoral Affairs and Candidate Support Coordinator to support the growing number of Doctoral Candidates (DC) enrolled at RMIT University through EU-funded initiatives.

This role aims to enhance the academic and administrative support to the DCs, ensuring successful management and timely completion of their PhDs. The incumbent will collaborate closely with the Project Managers of the EU-funded projects and other members of the RMIT Europe teams and their counterparts at RMIT University to ensure correct and coherent development of research and training activities.

This role will also have dotted line management to RMIT University’s School of Graduate Research (SGR) to provide consistency and coordination with existing processes across the two enrolling entities and RMIT Europe.

To be successful in this position, you will have:

Experience in a position supporting students or DCs, and experience within the University sector or similar organisation in a relevant role in a complex environment.

Strategic thinking, problem solving and analytical skills with an ability to understand issues at both a broad strategic level and at a detailed operational level.

Proven track record supporting successful delivery of change, quality improvement and project initiatives in a challenging and dynamic environment.

Relationship building and negotiation skills with the ability to work effectively across multiple levels and functions. Demonstrates flexibility and a people-centred approach.

Experience in interpreting and applying policies, procedures, and regulatory frameworks in a professional setting.

Strong communication skills including the ability to work with a variety of different stakeholders and the ability to develop and present sound and compelling analytical reports to a variety of different audiences.

Proven ability to work independently, as part of a team, and in collaboration with internal and external stakeholders to support the strategic objectives of all Colleges and uphold the values of RMIT University.

Highly motivated, customer-focused, and proactive, with strong organisational and time management skills, and the ability to manage multiple tasks and priorities effectively under pressure.

Essential:

MSc degree (Business, Legal, Science or International/European Affairs an advantage)

Knowledge and understanding of the European tertiary education sector

High level proficiency in English both written and spoken

High level proficiency of at least one European language

Excellent organisational, communication and stakeholder engagement skills

Eligible to legally work in Spain.

Desirable:

Knowledge and understanding of the Australian tertiary education sector

PhD degree

About us.

RMIT Europe, is a creative and dynamic hub of RMIT university based in the heart of Barcelona. It is a centre that is successfully extending RMIT University's international engagement in Europe and strategically growing the university’s collaborative research and education activity in Europe. RMIT Europe is led by the Executive Director on behalf of the RMIT Europe Board. It facilitates RMIT's collaboration in the development of innovative pan-European projects attracting global knowledge from Europe, Australia and Asia to deliver local impact.

The objectives for RMIT Europe are to:

Strengthen RMIT's reputation and profile in Europe and globally

Increase research funding and activity, with a focus on European partnerships and funding sources

Develop collaborative opportunities for education with European partners

Strategically focus RMIT international experiences for staff and students with European partners and grow opportunities for RMIT students

Leverage and grow industry partnerships to support the quality and relevance of our education and to ensure the impact of our research

What we offer.

37-hour work week

22 days annual leave plus 4 personal leave days

Flexible salary benefits (meals, transport, healthcare, kindergarten)

Free coffee, weekly free fruit

For more details, please see the position description link below.

Position Description – Coordinator, Doctoral Affairs and Candidate Support (Europe)

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Applications Close:

23 Mar 2026 11.59 pm

RMIT Europe is the European hub of RMIT University, one of Australia's largest tertiary institutions. Based in Barcelona, we're focused on expanding RMIT’s reputation as a global university of technology, design and enterprise.