Job Details

Department Administrator, Jacobs School of Medicine and Biomedical Sciences

Position Information

Position Title: Department Administrator, Jacobs School of Medicine and Biomedical Sciences

Department: Jacobs School of Medicine and Biomedical Sciences

Posting Link: https://www.ubjobs.buffalo.edu/postings/60956

Job Type: Full-Time

Position Summary

The Jacobs School of Medicine and Biomedical Sciences is seeking candidates for the Department Administrator role. The Department Administrator plays a vital role in coordinating all administrative activities for the department. This position manages a broad range of responsibilities for the department—including Finance, Human Resources, and additional operational support to ensure the department runs smoothly and effectively. The Department Administrator serves as a key partner to the Department Chair, faculty, and staff, and serves as a liaison to the Office of Resource Management. In this position, you will:

• Develop, monitor, and manage departmental budgets; oversee expenditures; and prepare comprehensive monthly and annual financial reports for departmental and school leadership.
• Manage financial transactions, reimbursements, and procurement processes using university systems (e.g., ShopBlue, Concur).
• Prepare and process all personnel transactions, including faculty appointments, promotions, and tenure dossiers.
• Serve as the department’s HR recruitment specialist by coordinating staff and faculty searches, managing candidate outreach, and guiding each stage of the hiring process.
• Provide broad administrative and academic support, which may include course scheduling, overseeing departmental communications, and coordination of departmental events.

Learn more:

• Our benefits, where we prioritize your well-being and success to enhance every aspect of your life.
• Being a part of the University at Buffalo community.

University at Buffalo is an affirmative action/equal opportunity employer and, in keeping with our commitment, welcomes all to apply including veterans and individuals with disabilities. We are committed to increasing diversity among our faculty and strongly encourage individuals from underrepresented groups to apply.

Minimum Qualifications

• Bachelor’s degree with 2 years of experience

Preferred Qualifications

• Working knowledge of SUNY and State policies and procedures
• Familiarity with UB systems (SIRI, ShopBlue, ePTF, UB Jobs, etc.)

Salary Range

$57,151 - $65,000

Contact Information

Contact's Name: Brendan Tom
Contact's Pronouns: he/him/his
Contact's Title: Director of Human Resources, Jacobs School of Medicine and Biomedical Sciences
Contact's Email: bjtom@buffalo.edu
Contact's Phone: 716-829-2771

Posting Dates

Posted: 02/09/2026