"Director of Administration and Finance"

Director of Administration and Finance

Organization: Admin & Finance VP'S Office

Job Location: Oklahoma-Norman-Norman Campus

Schedule: Work Schedule: Monday - Friday, 8:00 am to 5:00 pm

Work Type: Onsite

Salary Range: Salary commensurate with experience

Benefits Provided: Yes

Required Attachments: Resume, Cover Letter

Job Description

The Director of Administration and Finance reports to the Assistant Vice President (AVP) and Chief of Staff and assists in advancing strategic and operational priorities across all areas within Administrative & Finance across all OU campuses. This role provides day-to-day management of projects, communications, and workflows that strengthen coordination among administrative divisions and ensure alignment with institutional goals. The Director helps drive efficiency, collaboration, and service excellence across the university's administrative operations.

Key Responsibilities:

• Support the AVP in advancing divisional and institutional priorities; preparing executive briefings, background materials, dashboards, presentations for the AVP.
• Serve as the liaison to departments and leaders within Admin and Finance and other areas on campus to streamline business practices, resolve challenges, ensure consistent communications, and advance shared priorities.
• Oversee the Shared Business Services Center director and operations ensuring service standards, managing escalations, and driving continuous improvement in service delivery.
• Run cross-functional projects from planning through execution with clear timelines, owners, and outcomes; coordinate teams, facilitate stakeholder engagement, and track deliverables.
• Prepares budget and financial reports.
• Analyzes financial procedures.
• Document and share best practices, lessons learned, and recommendations to strengthen institutional processes.
• Draft and edit high-level communications for internal and external stakeholders.
• Strong understanding of university operations to allow for identification of opportunities to streamline administrative processes.
• Support the development and tracking of performance metrics for administrative services.
• Build strong relationships across campus; act as the go-to for timely issue resolution within Administration & Finance.
• Provide guidance and mentorship to staff supporting strategic projects and operations; foster a culture of service, accountability, and collaboration.
• Assist in training and development of financial and administrative staff across the University.
• Other related duties as assigned.

Job Requirements

Required Education and Experience: Bachelor's degree in Management, Business Administration, Healthcare, or related field, AND:

• 60 months of related experience in a university or healthcare environment or equivalent administrative position.

Skills:

• Demonstrated experience leading projects, coordinating cross-functional initiatives, and managing organizational priorities.
• Ability to prioritize, organize, and manage multiple projects simultaneously.
• Strong analytical, organizational, and communication skills.
• Proven ability to draft high-quality executive communications and reports.
• Ability to foster collaboration and build effective relationships with diverse stakeholders.

Certifications: None

Advertised Physical Requirements: Standard Office Environment

Supervision: 2-5 staff + student employees as needed

Special Instructions: If you are selected as a final candidate for this position, you will be subject to The University of Oklahoma Norman Campus Tuberculosis Testing policy. To view the policy, visit https://hr.ou.edu/Policies-Handbooks/TB-Testing.

Why You Belong at the University of Oklahoma: The University of Oklahoma values our community's unique talents, perspectives, and experiences. At OU, we aspire to harness our innovation, creativity, and collaboration for the advancement of people everywhere. You Belong Here!

Equal Employment Opportunity Statement: The University, in compliance with all applicable federal and state laws and regulations, does not discriminate on the basis of race, color, national origin, sex, sexual orientation, marital status, genetic information, gender identity/expression (consistent with applicable law), age (40 or older), religion, disability, political beliefs, or status as a veteran in any of its policies, practices, or procedures. This includes but is not limited to admissions, employment, housing, financial aid, and educational services.

Hiring contingent upon a Background Check?: Yes

Special Indications: Hiring contingent upon police records check

Job Posting: Nov 13, 2025