"DIVI Project Assistant, Administrative"

DIVI Project Assistant, Administrative

Company: Dartmouth College

Category: Administrative Assistants

Type: Adjunct/Part-Time

Posting date: 03/16/2026

Open Until Filled: Yes

Position Number: 1129556

Hiring Range Minimum: $29.96

Hiring Range Maximum: $37.44

Union Type: Not a Union Position

SEIU Level: Not an SEIU Position

FLSA Status: Non-Exempt

Employment Category: Regular Part Time

Scheduled Months per Year: 12

Scheduled Hours per Week: 8-10

Schedule: weekly /as needed /flexible

Location of Position: Onsite preferred with flexible hybrid option for the right candidate. This position is based in Lebanon, NH.

Remote Work Eligibility?: Hybrid

Is this a term position?: No

Is this a grant funded position?: No

Position Purpose:

This position supports efficient and effective operations of the Dartmouth International Vaccine Initiative (DIVI) through various administrative duties and maintaining the DIVI website and social media under the direction of DIVI leadership

Required Qualifications - Education and Yrs Exp: Associates plus 3+ years' experience or equivalent combination of education and experience

Required Qualifications - Skills, Knowledge and Abilities:

• Associates plus 3+ years' experience; or equivalent combination of education and experience
• Proven organizational skills with exceptional attention to detail and ability to adapt to changing priorities
• Strong interpersonal skills with the ability to communicate effectively and collaboratively work with team members
• Willingness to assist with administrative tasks, and proficient with computers and software applications.

Department Contact for Recruitment Inquiries: Dr. Goodrum

Department Contact Phone Number: 6-5778

Department Contact for Cover Letter and Title: Dr. Goodrum

Quick Link: https://searchjobs.dartmouth.edu/postings/84999

Description

Administrative Support (50% of time): Plan, schedule, and organize meetings, events, and academic seminars. Communicates professionally with speakers and vendors; prepares accurate agendas, meeting invitations, and minutes; coordinates complex scheduling tasks; support effective presentations using audio-visual technology; coordinates travel arrangements for speakers; and distributes promotional materials. Orders and organizes food for meetings. Order necessary supplies. Participate in planning meetings and events as needed.

Financial (25% of time): Assist with DIVI Finance operation by processing contracts, honorariums, and other financial transactions. Prepare expense reports. Assist with financial reports and invoicing.

Communication (25% of time): Support communications by updating the website, social media, email distribution, SharePoint site, and Outlook meeting invitations, preparing seminar flyers, and distributing event information.

• Demonstrates professionalism and collegiality through actions, interactions, and communications with others appropriate to an environment that is welcoming to all.
• Performs other duties as assigned.

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