Education and Residency Coordinator

Education and Residency Coordinator

Education and Residency Coordinator - 40009 University Staff

Job Summary:

The University of Colorado Anschutz Medical Campus, Department of Pathology is excited to recruit a full-time (1.0) FTE Education and Residency Coordinator. The Education and Residency Coordinator is responsible for overseeing the planning, coordination, and successful presentation of the Department of Pathology didactive and laboratory educational activities for the University of Colorado School of Medicine and Physician Assistant program curricula.

These educational activities include not only the required pathology content for these programs, but also all Pathology Departmental elective courses. This position also oversees the Pathology Departmental monthly Grand Rounds series of educational presentations, as well as numerous other ongoing educational conferences and special events.

Key Responsibilities:

Education Coordination (80%):

• Oversee preparation and execution of the Grand Round Series, including event coordination and planning, and tracking requirements for departmental continuing education activities and virtual attendance
• Manage EMS Room Scheduling campus wide requests to approve or deny the department of pathology conference room
• Creation of Coaching Lecture Series and end-of-rotation presentation flyers
• Provide educational coordination for Pathology Department medical undergraduate educational activities including medical school and physician assistant program.
• In collaboration with the SOM curriculum office personnel and the Course Directors for Departmental electives for the Medical School, and for the Physician Assistant Program, this role will develop and manage processes to ensure all departmental undergraduate health education related activities are handled effectively, and appropriate documents completed according to academic deadlines.
• Provide technical support in interpreting policies, principal rules of the University regarding educational activities to Departmental Faculty and Departmental Director of Administration and Finance.
• Evaluate, develop and set guidelines necessary to provide instructional materials, academic records and other curriculum services in departmental undergraduate health education activities.
• Direct all facets including distribution of instructional materials, recruitment of educators, and communication with educators, students and university curriculum offices.
• Develop procedures to ensure evaluations are completed and delivered according to school deadlines.
• Analyze procedures to determine if information is being gathered collated and distributed in effective manner.
• Prepares budgets and controls, and manages expenditure activity for each source of funds.
• Manage Canvas and other SOM educational software to post class lectures and handouts, maintain class lists, communicate with students enrolled in all administered courses, and resolve problems.
• Coordinate, assemble, format and proofread student exams as provided by course faculty. Create scantron scoring sheets and ensure accuracy.
• Develop and manage process to track ungraded and graded exams to appropriate faculty for final course evaluation.
• Proctor exams for course Directors as needed.
• Manage and maintain records of educational supply purchases in accordance with defined budgets.
• In the event of cancellation of small group facilitators, this position must determine appropriate course of action in ensuring educational activity and program is successfully fulfilled.

Residency Coordination (20%)

• Act as backup on recruitment, including running Zooms, downloading schedules, ordering lunch, etc
• Inputting and removing conferences in MedHub
• Inputting and maintaining rotation schedules throughout the year
• Conference attendance reporting in MedHub
• Graduation preparation to include preparing certificates, gifts, and event set up
• CCC reporting and prep for semi-annual evaluations

Work Location: Onsite - This role is onsite for training with the option to move to a hybrid schedule once candidate becomes fully operational. Must work in-office on Fridays