Executive Assistant & Graduate Programs Coordinator

Job Details

Posting Details

Working Title
Executive Assistant & Graduate Programs Coordinator

Position Number
01456A

Department
GRADUATE SCHOOL

Location
Norfolk, VA

Type of Position
Classified

Type of Job
Full Time

EEO Category
F Administrative Support (Clerical & Sales)

Job Description

This position will perform a variety of high level and direct administrative support for the Dean of the Graduate School, as well as serving as backup administrative support for the Graduate School to include office management and administration, special projects and events support, and other Graduate School initiatives.

Knowledge, skills and abilities

• Considerable knowledge of effective customer service and problem resolution techniques.
• Exceptional computer and technical skills, including Banner, Insight, Microsoft Office Professional Suite, including PowerPoint, Excel, Publisher, and Outlook.
• Strong oral and written communication skills.
• Effective time management and organizational skills with the ability to maintain a high quality of work against pressing deadlines and to produce accurate, detail-focused, professional output.
• Demonstrated skill in document development and proofreading.
• Demonstrated ability in high-stakes meeting preparation (briefing memos, agendas, meeting materials)
• Demonstrated ability to handle confidential communications, and stakeholder diplomacy.
• Demonstrated ability to manage events with extensive attention to detail.
• Demonstrated ability to work independently with minimal direct supervision.
• Demonstrated ability to work on a variety of projects or tasks simultaneously.

Special licenses, registration or certification
None

Education or training
None

Level and type of experience

• Considerable experience in an administrative support role for an executive-level position.
• Considerable experience in program/event support, and office management.
• Considerable experience handling advanced calendar architecture and prioritization management.

Additional Considerations (supplemental knowledge, skills, abilities, education, experience, licensure, certification)

• Considerable years of experience in a high-level administrative position.
• Considerable, progressively responsible experience in an administrative support role for an executive-level position in a college/university setting.
• Some knowledge of Old Dominion University policies and procedures.

Conditions of Employment
This is an on-campus position.

Annual Salary/Hourly Rate
Salary commensurate with education and experience

Job Open To
General Public

Open Date
04/17/2026

Close Date
04/24/2026

Open Until Filled
No

Special Instructions Summary
Please attach a resume and cover letter.