"Executive Assistant"

Job Description

Nevada State University invites applications for the position of Executive Assistant. The Executive Assistant will provide the highest level of administrative support to the Nevada State Vice President of Culture, Planning, and Policy and the Vice President of Student Affairs. This position co-manages complex issues that affect the entire college, specifically relating to culture, planning, policy, student affairs, campus safety, community, equity, diversity, inclusion and institutional effectiveness.

The Executive Assistant is a high-responsibility role in a fast-paced environment, and requires significant skills related to supervising staff and students, overseeing digital tools and physical spaces, coordinating schedules, meetings, conferences, travel, documents, and more. The individual in this role will be required to effectively manage workload and develop procedures for division staff. Daily tasks include managing multi-line budgets, planning and executing events, processing confidential information including items related to human resources and student conduct, research, and creating written and visual presentations. The Executive Assistant must maintain excellent customer service skills and anti-racism approaches when interacting with all Nevada State Scorpions, including students, alumni, employees, leadership, Nevada System of Higher Education representatives, community leaders, state officials, law enforcement, and the community.

About the institution:

Nevada State University, a four-year Minority Serving public institution with a statewide mission, is dedicated to excellence in teaching and learning and committed to the advancement of a diverse and largely under-served student population. Designated a Hispanic Serving (HSI) and Asian American Native American Pacific Islander Institution (AANAPI), Nevada State is a university where teaching and student support are valued above all else.

Nevada State University continues to grow as an institution of higher education. In Fall 2024, the enrollment surpassed 7,500, with 7,464 undergraduate students and 85 graduate students. A majority of our students are first generation, racial/ethnic minorities, parents, and/or returning students, of which 41% are Hispanic, 13% are Asian/Pacific Islander, 9% are Black/African American, 22% are White, and 6% are multiracial.

We celebrate the storied backgrounds of our campus community. We operate with a shared commitment to represent and serve the diverse population of Nevada and to encourage the exchange of ideas that respects and honors the lived experiences of our students, staff, and faculty. We foster a culture of inclusive excellence so our members can live authentically, fully engage, and flourish. In order to strengthen the university and progress its mission, the university dedicates itself to intentional and ongoing reflection to meeting the evolving needs of Nevada State University, the surrounding communities, and the State of Nevada.

We seek applicants who are passionate about working with this promising student population and collaborating with faculty and staff across departments to make a lasting impact in developing our institution and our community.

We encourage you to highlight your background in fostering an inclusive campus culture and supporting the success of students who are historically underrepresented in higher education.

Primary Responsibilities:

• Oversee all administrative responsibilities of a complex Division with multiple departments.
• Handle sensitive, confidential matters with discretion.
• Maintain knowledge, digital tools, and physical spaces.
• Manage the calendars of two Vice Presidents and coordinate meetings for the Division as well as external committees.
• Manage daily and annual multi-line budgets.
• Oversee the Executive Office Reception Area and all related procedures.
• Act as a Project Manager as needed, and create workflows for collaboration with executive leaders, division leaders, classified employees, and student workers.
• Compose written communication and visual presentations of the highest quality, within brand standards.
• Proactively and independently design best-practices to increase Division effectiveness.
• Supervise student workers.

Required Qualifications:

• Graduation from high school or equivalent education and five years of progressively responsible administrative support experience which included overseeing administrative office activities, maintaining complex records, and coordinating administrative communication including written and oral information to various managers and work groups; OR one year of experience as an Administrative Assistant 4 in Nevada State service which included administrative support duties as described above; OR an equivalent combination of education and experience as described above.
• Eligibility to work in the United States without sponsorship (Nevada State does not sponsor employment-related visas).

Please note: Applicants must meet the posted minimum qualifications at the time of application in order to be considered for the position.

Preferred Qualifications:

• Prior experience working in higher education.
• Highly proficient in computer literacy particularly in MS Office products (Word, Excel), Workday, PeopleSoft and internet search tools.
• Demonstrates exceptional professionalism, judgment, and discretion in all interactions.
• Possesses strong interpersonal, written, and verbal communication skills
• Highly organized with the ability to manage multiple complex projects simultaneously.

Salary & Benefits

Budgeted salary for this position is $54,434.16. Nevada State University offers excellent benefits, including a generous vacation & sick benefits, 12 paid holidays, educational benefits, a choice between three health insurance plans that can be supplemented with flexible spending accounts or health savings accounts, and an excellent pension retirement plan through the Public Employees' Retirement System of Nevada. The plan requires employees to withhold 19.25% of the budgeted salary toward retirement with an equal employer match of 19.25%. No relocation assistance is provided for this position.

The typical work schedule is Monday through Friday from 8:00 am to 5:00 pm.

This Posting is Open Until Filled

The posting will remain open until the filled, with the first review of applications to begin on Tuesday, October 7, 2025. Qualified individuals are encouraged to apply by October 6 for full consideration.

Required Attachment(s)

Please upload the following documents:

• Detailed resume listing relevant qualifications and experience;
• Cover Letter indicating why you are a good fit for the position and Nevada State University;
• Names and contact information of three references (you will be notified before references are contacted);
• Veteran Interview Consideration - (optional) - To receive interview consideration for veterans and veterans with a service-connected disability, proof is required at the time of application. Please attach proof electronically to your application under the Resume/CV section. (Examples of acceptable documents include DD-214, disability letter from Veteran's Administration, etc.).

Applications that do not include the required uploaded documents may not be considered.

Note to Applicant

Applicants should fully describe their qualifications and experience with specific reference to each of the minimum and preferred qualifications in their cover letter. The search committee will use this information during the initial review of application materials.

References will be contacted at the appropriate phase of the recruitment process.

This position may require a criminal background check to be conducted on the candidate(s) selected for hire.

As part of the hiring process, applicants for positions in the Nevada System of Higher Education may be required to demonstrate the ability to perform job-related tasks.

Nevada State University does not currently sponsor Visas, all applicants must be eligible to work in the United States without sponsorship.

To apply, visit https://nshe.wd1.myworkdayjobs.com/en-US/NSU-external/job/NSU---Main-Campus/Executive-Assistant_R0149156