Executive Assistant/Project Specialist

Job Summary

The Project Specialist & Executive Assistant provides a blend of project management expertise, operational coordination, and executive-level administrative support to the CU Anschutz Office of the Executive Vice Chancellor for Academic and Student Affairs (EVCASA)/Provost.

Key Responsibilities

Project Management: 50%

• Independently determines project management approaches, timelines, communication strategies, and tracking methodologies for cross-unit initiatives.
• Exercises judgment in prioritizing executive requests, escalating issues, and resolving conflicts related to scheduling, resources, and competing institutional priorities.
• Support planning and logistics for retreats, workgroups, and strategic planning sessions.
• Plan and manage cross-unit projects by defining tasks, coordinating meetings, maintaining schedules and Gantt charts, and tracking progress.
• Independently conduct research and analysis on higher education trends, accreditation and compliance requirements.

Executive Assistant: 50%

• Monitor and manage the EVC/Provost email accounts, calendar, reviewing and triaging messages.
• Conduct research and perform high-level analyses to frame strategies.
• Track and follow up on action items from leadership meetings.
• Oversee the review, approval, and submission of Board of Regents items.