"Executive Assistant - Strategic Partnerships Office"

This is a full-time continuing position with salary in the range $95,361 - $102,302 (HEW 6), plus a generous super allowance of up to 17%.

Drive the operational success of a high-impact portfolio by serving as the strategic link between the Executive Director and key leaders across government, industry, and internal executive circles.

Bring order to a fast-paced, expansive environment where your ability to master complex priorities and communicate with precision makes you the essential engine of a dynamic team.

Based at our picturesque and vibrant St Lucia campus.

About This Opportunity

As the primary support to the Executive Director, you will act as the operational engine of the Strategic Partnerships Office (SPO). You won't just manage a diary, you will serve as a professional gatekeeper and proactive coordinator, ensuring the Government and Industry portfolio remains agile and impactful.

Key responsibilities will include:

Executive Support & Workflow Management

• Provide high-level administrative assistance to the Executive Director, including complex diary management, travel coordination, and the optimisation of administrative systems to ensure a seamless flow of office business.

Strategic Stakeholder Liaison

• Act as the primary point of contact for internal staff and high-ranking external representatives across government and industry, coordinating engagement activities, committee meetings, and specialised workshops.

Research & Confidential Documentation

• Undertake background research and data analysis to draft high-quality briefings, correspondence, and reports, maintaining absolute discretion and sensitivity when handling confidential materials.

Financial & Project Coordination

• Manage financial delegations, including budget preparation and account reconciliation, while leading portfolio-specific projects and providing executive assistance to the SPO Directors as required.

About You

• Extensive knowledge in executive support or business administration, with a proven track record of supporting senior leaders within a complex corporate, government, or academic environment.
• Exceptional interpersonal and communication skills, with a demonstrated ability to engage effectively and diplomatically with diverse stakeholders at all levels of an organisation and the wider community.
• Proven ability to juggle competing priorities and navigate a fast-paced environment, using high-level organisational skills to meet deadlines without compromising on accuracy.
• High level of sensitivity and sound judgement when dealing with confidential matters, paired with strong problem-solving skills to resolve or redirect issues independently.

You must maintain unrestricted work rights in Australia for the duration of this appointment, and may be required to complete background checks including, criminal history and education checks. Employer sponsored work rights are not available for this appointment.

About UQ

As part of the UQ community, you will have the opportunity to work alongside the brightest minds, who have joined us from all over the world.

Everyone here has a role to play. As a member of our professional staff cohort, you will be actively involved in working towards our vision of a better world. By supporting the academic endeavour across teaching, research, and the student life, you will have the opportunity to contribute to activities that have a lasting impact on our community.

Join a community where excellence is at the core of our culture, contributions are valued and a range of benefits and rewards are available, such as:

• 26 weeks paid parental leave or 14 weeks paid primary caregiver leave, 17% superannuation contributions, 17.5% annual leave loading.
• Access to flexible working arrangements including hybrid working options, flexible start/finish times, purchased leave, and a condensed fortnight.
• Health and wellness discounts – fitness passport access, free yearly flu vaccinations, discounted health insurance, and access to our Employee Assistance Program for staff and their immediate family.
• Cheap parking, On campus childcare and Salary packaging options.

Want to Apply?

All applicants must upload the following documents in order for your application to be considered:

• Cover letter addressing the ‘About You’ section
• Resume

For more information about this opportunity, please contact Shannon at s.willoughby@uq.edu.au. For application queries, please contact talent@uq.edu.au stating the job reference number (below) in the subject line.

Applications close Thursday 26 Feb 2026 at 11.00pm AEST (Job Reference Number - R-60775). Please note that interviews have been tentatively scheduled for 10 March 2026.

UQ is committed to a fair, equitable and inclusive selection process, which recognises that some applicants may face additional barriers and challenges which have impacted and/or continue to impact their career trajectory. Candidates who don’t meet all criteria are encouraged to apply and demonstrate their potential. The selection panel considers both potential and performance relative to opportunities when assessing suitability for the role.

Our strength as an institution lies in our diverse colleagues. We're dedicated to equity, diversity, and inclusion, fostering an environment that mirrors our wider community. We're committed to attracting, retaining, and promoting diverse talent, particularly from Australia’s First Nations Peoples. If you require an alternative method to submit your application due to accessibility needs or personal circumstances, please contact talent@uq.edu.au.