"Executive Assistant to Dean of Faculty"

locations

Parkville

time type

Full time

posted on

Posted 5 Days Ago

time left to apply

End Date: February 19, 2026 (7 days left to apply)

job requisition id

JR-007537

Role type: Full Time; Continuing

Faculty: Faculty of Arts

Department/ School: Office of the Dean

Salary: UOM 6: $100,847 - $109,163 p.a. plus 17% super

• Work in partnership with the Dean, using initiative and foresight to help drive faculty success.
• Apply now to become the linchpin of the Faculty of Arts, supporting the Dean in shaping the future of humanities education.
• Investing in you - benefits package including salary packaging, health and wellbeing programs, discounted services, and professional development opportunities.

The University of Melbourne

We take pride in our people, who all contribute to our mission to benefit society through the transformative impact of education and research. Discover more via our website.

Your next career opportunity

As Executive Assistant to the Dean of Arts, you'll play a pivotal role in the faculty’s success. You'll have the opportunity to showcase your exceptional organisational skills, discretion, and professionalism whilst working closely with a distinguished academic leader. Your expertise will be crucial in managing the Dean's busy schedule, handling sensitive communications, and fostering positive relationships across the University and beyond.

• Provide High-Level Executive Support: Manage the Dean's diary, correspondence, and daily activities, exercising discretion and foresight to ensure smooth operations.
• Facilitate Effective Communication: Act as the primary interface between the Dean and key stakeholders, responding to queries and disseminating information accurately.
• Manage Administrative Processes: Arrange travel, process expenses, and maintain efficient record-keeping systems, including confidential digital platforms.
• Contribute to Team Success: Collaborate on team projects, implement process improvements, and provide backup support as needed within the Office of the Dean.

You may be a great fit if:

You are a highly organised and discreet professional with exceptional communication skills, able to work independently and collaboratively to support high-level academic leadership in a dynamic university environment.

You may also:

• Possess excellent written and verbal communication skills, with the ability to interact professionally at all levels.
• Have strong organisational and time management skills, with a proven ability to prioritise and manage multiple tasks.
• Demonstrate a high level of discretion and confidentiality when handling sensitive information.
• Be proactive and show initiative in anticipating needs and solving problems.
• Have experience in providing executive-level support in a complex organisation.
• Be proficient in Microsoft Office suite and familiar with digital collaboration tools.
• Thrive in a fast-paced environment and adapt quickly to changing priorities.

For further information please refer to the attached PD.

What we offer you!

We offer the opportunity to be part of a vibrant community and enjoy a comprehensive range of benefits to support your success and sense of fulfillment, including:

• Supportive flexible work arrangements underpinned by our commitment to inclusion and well-being
• Progressive, considerate leave provisions to empower your work-life balance
• Salary packaging and access to a range of discounted services including Bupa health insurance
• Health and well-being services including a leading Employee Assistance Program

For more information check out our benefits page!

Your new team – Faculty of Arts

The Faculty of Arts at the University of Melbourne is widely recognised as Australia’s foremost centre for the study of the Humanities and Social Sciences, bringing together leading scholars and educators across forty disciplines. We play a unique role at the University in preparing Melbourne students to be global citizens: as the largest community of Humanities and Social Sciences scholars in Australia, including the nation’s most significant concentration of language experts, we are forming the next generation of critical, ethically minded, responsible graduates who have the cultural competence to work constructively, respectfully and effectively in communities and workplaces around the world.

Be Yourself

The University of Melbourne is an Equal Opportunity Employer and a child-safe organisation. We believe the diversity of our community enriches us all, and we are committed to creating an inclusive and fair workplace where everyone is valued, respected, and empowered to succeed. We welcome applicants from all backgrounds, identities, and experiences. Discover more about Diversity and Inclusion at UniMelb.

We're committed to a barrier-free recruitment process and ongoing workplace support, providing reasonable adjustments throughout. We warmly encourage applications from people with disabilities. For assistance, please contact Kim Groizard on +61 3 9035 3218 or at hr-careers@unimelb.edu.au (subject: 'Recruitment Adjustments'). Contact details for other enquiries are located at the bottom of this page.

Find more information for applicants requiring reasonable adjustments.

Aboriginal and Torres Strait Islander Applicants

We aspire to be the University of choice for Indigenous Australians. Our Indigenous strategy, Murmuk Djerring outlines our investment and support for Aboriginal and Torres Strait Islander staff and students.

Indigenous applicants are encouraged to connect with our Indigenous Employment & Development team at oied-hr@unimelb.edu.au for further information and support.

Please note: This role requires current valid work rights for Australia. Visa sponsorship is not available.

A Working with Children Check (WWCC) is required for all positions. If successful, we'll guide you through the WWCC application process during onboarding and reimburse the cost.

Join Us and unlock your career potential!

If this role is right for you, please apply with the following documents:

• Resume
• Cover Letter outlining your interest and experience
• The responses against the Selection Criteria^ (found in the Position Description)

Learn more about the application process, including tips and FAQs.

For recruitment queries, email Oliver at hr-careers@unimelb.edu.au. Include the Position Number and Job Title in the subject line. Please do not send applications to this email address.

For job-specific queries, refer to the contact details in the Position Description.

Applications close: 18th February 2026 at 11:55 PM; Melbourne time zone.

Position Description:

JR-007537 Executive Assistant to Dean Of Faculty_PD.docx