Executive Support Officer

• 
  
• Full-time

Job Description

• Full-time, Ongoing position at HEW Level 6
• Parramatta South Campus, with flexible working arrangements
• Salary: $95,777 - $102,659 per annum, plus Superannuation and Leave Loading

Provide high-level secretariat and executive support to the Office of the Vice-Chancellor and Chancellor, ensuring the smooth operation of senior executive meetings and governance activities.

The Opportunity

Be at the centre of university leadership. You’ll manage and provide secretariat support for Senior Executive Meetings and key committees, prepare high-quality agendas, minutes, and briefing materials, and support the Executive Officers in both the Vice-Chancellor and Chancellor’s offices. Your work will ensure effective governance, timely communication, and seamless executive operations.

What Success Looks Like:

• Deliver professional secretariat support for Senior Executive Meetings and committees
• Prepare and disseminate agendas, minutes, schedules, and briefing papers of the highest quality
• Develop content for committee materials in collaboration with stakeholders
• Provide administrative and diary support to the Chancellor as required
• Maintain effective systems for records management and confidential information

Please refer to the Position Description for full details.

About You

• Relevant qualification and/or equivalent professional experience in a large, complex organisation
• Proven ability to provide high-level secretariat support in an agile environment
• Strong organisational, administrative, and time management skills
• Excellent written and verbal communication, with the ability to liaise at all levels
• High level of discretion and confidentiality in handling sensitive matters
• Advanced computer literacy, including Microsoft Office and collaborative platforms

Benefits We invest in the people who make our mission possible. Beyond a rewarding career, we offer a suite of benefits designed to support your physical, financial, and family wellbeing:

• Fitness Passport: Access hundreds of gyms and pools across the state.
• Onsite Childcare: Convenient facilities with exclusive staff discounts and salary packaging options.
• Financial Benefits: Salary sacrifice options for onsite parking and novated motor vehicle leasing,
• Holistic Support: Free Employee Assistance Program (EAP) along with discounted retail and private health cover.

Application Details

• Position Enquiries: Direct to Montana Middleton, Executive Officer via montana.middleton@westernsydney.edu.au.REF589E
• Closing Date: 11:59pm, Monday 16 February 2026. 
• Working Rights: You must provide evidence of full-time working rights in Australia at application.
• How to Apply: Please note that only applications submitted via the University’s online recruitment system will be considered.

Belonging at Western We are committed to substantive equality as outlined in our Equal Opportunity Policy. We actively encourage applications from Indigenous Australians, candidates of all gender identities and expressions, people of all abilities, and those from culturally and linguistically diverse backgrounds.

For Reasonable Adjustments during the application process, please contact recruitment.services@westernsydney.edu.au.

About Western This is your opportunity to be part of something bigger. By joining Western Sydney University, you become a valued member of our community. As our region changes, so too does our university. Western is boldly different, energetic, global, diverse, dynamic, and youthful.

Our mission is to deliver student success, impactful research, and stronger communities. As part of our team, you will have a stake in shaping the future of education, broadening horizons, and changing lives. Making a difference starts at Western.

For the latest please visit our website and LinkedIn.