"Executive Coordinator"

A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that relate to this position. Candidates who fail to meet this requirement will not be considered for the position.

The Program in Biophysics is seeking an Executive Coordinator who will serve as a contributing member of the Program in Biophysics administrative team. This role has two main components; 1) provide high-level support to the Director, Associate Directors, and Program Manager and 2) serve as a lead coordinator for the program's largest and most important initiatives.

The selected individual provides responsible, proactive, and professional administrative support on matters of a visible and confidential nature, using sound judgment, dependability, flexibility, discretion, with excellent interpersonal and organizational skills. This individual will handle multiple complex tasks and interact with individuals at all levels of the College, University, and external to the University.

Executive Support: Provide high-level administrative support to the Director and Program Manager. Host department visitors. Resolve both routine and complex inquiries from faculty, staff, and students. Create travel itineraries and coordinate travel arrangements for the Director and faculty candidates.

Letters and Correspondence: Prepare written communication, record meeting minutes, manage document storage and retrieval, and handle confidential information.

Calendaring/Scheduling Meetings: Review commitments, prioritize/escalate high-priority items, plan for near-term/future events (weekly staff meetings, monthly faculty meetings, and annual departmental events), provide timely and accurate information about meeting participants and purposes, etc. Prepare agendas and provide supporting material for meetings.

Faculty Affairs: Oversee the tenure and promotion review process from beginning to end. Become an expert in the LSA Faculty Life-cycle workflow processes, including recruitment, reviews, leaves, annual reviews, award nominations, and retirement. Collaborate workflow for lecturer and tenure/tenure-track faculty to include Major reviews, Third-year reviews, promotions, and tenure material assembly to ensure deadlines are followed. Coordinate with other departments as required for joint appointments.

Day-to-day Operations: Manage/oversee relevant collective email groups. General administrative duties include backing up office staff in times of absence, management of administrative functions (mail, room reservations, purchasing supplies, tracking and reconciling expenses, etc.).

Required Qualifications:

• High school diploma
• 5+ years of progressively responsible administrative experience
• Meticulous organizational skills and attention to detail
• Ability to maintain confidentiality, exercise discretion, and sound judgment
• Excellent interpersonal, verbal, written, and collaborative skills committed to creating a positive work environment.
• Demonstrated competence in writing and editing documentation for diverse audiences
• High level of critical thinking, problem-solving, and decision-making
• Self-starter who can work independently, be part of a team, set priorities, and handle multiple assignments and deadlines
• High level of proficiency with technology and software (Word, Excel, PowerPoint, Access, Google Suite, Adobe Acrobat, and Zoom)

Preferred Qualifications:

• Bachelor's degree
• Experience providing executive support in an academic environment and/or higher education
• Working knowledge of University of Michigan policies, procedures, and systems

The salary range for this posting is $58,200-$72,800. A higher salary may be possible for well-qualified candidates.

This position requires an onsite presence four days per week.

As one of the world's great liberal arts colleges, LSA pushes the boundaries of what is understood about the human experience and the natural world, and we foster the next generation of rigorous and empathetic thinkers, creators, and contributors to the state of Michigan, the nation, and the world.

To learn more about LSA's Mission, Vision and Values, please visit lsa.umich.edu/strategicvision.