"Finance & Administration Operations Manager"

Job Description

Working Title Finance & Administration Operations Manager

Role Title Gen Admin Supv I/Coord I

Role Code 19221-SW

FLSA Nonexempt

Pay Band 4

Position Number 27600072

Agency Southside Va Community College

Division Southside Va Community College (Div)

Work Location Brunswick - 025

Hiring Range Minimum $42,905, commensurate with experience and qualifications

Emergency/Essential Personnel No

EEO Category E-Paraprofessional

Full Time or Part Time Full Time

Does this position have telework options? Yes

Does this position have a bilingual or multilingual skill requirement or preference? No

Work Schedule Monday through Friday, day hours; evenings and weekends as needed

Sensitive Position No

SVCC is currently seeking applicants for the position of Finance & Administration Operations Manager. The successful candidate must be committed to our mission to provide quality education to a diverse constituency. This position serves as the business unit coordinator to the Vice President of Finance & Administration. The position provides project management, coordination and administrative support to the Vice President of Finance & Administration. This position coordinates, audits, and manages complex financial and administrative support services within the office of the VP of Finance & Administration and the sub-units under the VPs purview. This is a multi-campus position and the main office location will be determined with consideration of the chosen candidates preference.

Responsibilities include but are not limited to:

• Assisting with fiscal/budget, lease agreements, contracts, and MOUs
• Assists with purchasing and facilities management functions
• Coordinates and facilitates committee and board meeting documentation
• Support and manages agency federal and state reporting requirements
• Manages and communicates all internal document changes
• Coordinates and manages all leadership team activities and strategic planning meetings
• Monitors and manages major projects

KSA's/Required Qualifications

• Demonstrates ability to coordinate effectively with leadership staff and outside constituents
• Demonstrates ability to communicate effectively orally and in writing
• Demonstrates ability to plan, develop and direct administrative operations of an agency sub-unit
• Working knowledge of business management, finance, procurement, contracting, personnel and facilities management
• Working knowledge of applicable federal, state and agency regulations and policies
• Exceptional typing, proofing, mathematical and computer skills
• Exceptional ability to take accurate notes and work with data and figures
• Exceptional, accurate communications skills to include grammar and spelling
• Knowledge of state purchasing procedures and financial record keeping
• Ability to use and develop complex spreadsheets and data base software
• Excellent communication, interpersonal and organizational skills
• Ability to effectively organize events, demonstrate leadership skills and sound decision making ability
• Advance typing, computer, and training skills
• Experience in financial spreadsheets and record keeping
• Demonstrates experience in MS Office Suite or similar software including accurate data entry and ability to organize files, both electronic and hard copy

A combination of experience and education may substitute for education requirements

Additional Considerations

• Considerable Community College work experience
• Career Readiness Certificate

Operation of a State Vehicle Yes

Supervises Employees No

Required Travel Occasional travel to SVCC campuses, centers, meetings, and training/conferences with access to a state vehicle

Posting Detail Information

Posting Number CLS_3447P

Recruitment Type General Public - G

Number of Vacancies 1

Job Open Date 12/10/2024

Job Close Date 02/03/2025

Open Until Filled Yes

Agency Website www.southside.edu/employment-opportunities

Contact Name Jennifer Davis

Email jennifer.davis@southside.edu

Phone Number 434-949-1048

Special Instructions to Applicants
This position is open until filled. First review of applications will begin on Thursday, January 2, 2025. For initial consideration, a completed state application must be submitted by that date. ***This is a multi-campus and the main office location will be determined with consideration of the chosen candidates preference. Teleworking is limited to one day per week.*** This is a full time position with state and VCCS benefits. Applicants must apply online by submitting a state application through this site.
Quicklink for Posting https://jobs.vccs.edu/postings/79776