"Finance and Grants Management Specialist (Research Administrator 2)"

The Division of Pulmonary, Allergy, and Critical Care Medicine (PACCM) is comprised of a team of outstanding clinicians, scientists, and scholars dedicated to improving the lives of patients with serious lung disease. Our goal is to provide outstanding clinical and research training to the next generation of leaders in Pulmonary, Allergy, and Critical Care Medicine. We are committed to strong clinical investigations including the evaluation of new pharmacologic agents, which offer potentially promising therapeutic benefits, as well as outcome studies which characterize clinical parameters to effect positive changes in patient care.

The Division of Pulmonary, Allergy, and Critical Care Medicine (PACCM) is looking for a skilled and experienced Finance and Grants Management Specialist (Research Administrator 2) to join its dedicated team focused on finance and research administration. In this key role, the specialist will support the division’s finance team, particularly in managing sponsored research accounts.

The ideal candidate will be the primary contact for all financial and administrative matters related to the faculty they support. Responsibilities include, but are not limited to, preparing and distributing regular financial reports, collaborating with faculty and staff to review accounts, and providing financial analysis, forecasting, and recommendations. The candidate will manage both small and large research portfolios, which include a mix of federal, industry, and endowment funding, along with clinical trials. Experience with clinical trial financial management, or a strong willingness to learn, is important.

Duties include:

• Develop, prepare, and finalize project budgets, and provide budget justification.
• Serve as liaison and active partner between principal investigators, Office of Sponsored Research, research groups, and other departments; respond to sponsor inquiries.
• Collaborate with Office of Sponsored Research to ensure awards are set up properly and cost sharing requirements are fulfilled; initiate cost transfers.
• Review and approve expenditures, advise on post award spending and commitment activity, and oversee compliance related to fund and revenue.
• Develop and communicate reports supporting project status; create effective forecasting and decision aides.
• Participate in contract closeout process; submit final reports and certificates. Compile information and documents needed for audit inquiries.
• Understand, apply, and advise on university and government policies for projects.
• Serve as a resource on subject area and overall technical resource to principal investigator and other university staff.
• Participate in and contribute to process improvements. Lead other staff in group projects.
• May participate as a mentor and provide cross training as needed.

DESIRED QUALIFICATIONS:

• 2 + years of experience as a Grants Manager or Financial Analyst in an Academic Institution.
• Experience with current Stanford financial systems (i.e., OBI, SeRA, etc.)
• Knowledge of RMG and OSR processes.
• Previous experience with Clinical trial management.
• Outstanding customer service.

EDUCATION & EXPERIENCE (REQUIRED):

• Bachelor’s degree and three years of job-related experience, or combination of education and relevant experience.

KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):

• Basic knowledge of governmental regulations.
• Ability to understand, interpret, and communicate policies and procedures.
• Excellent oral, written, and communication skills.
• Excellent analytical skills; demonstrated proficiency in Excel and web-based tools.
• Strong accounting skills; knowledge of accounting principles.
• Ability to complete Cardinal Curriculum I and II within first year in role.
• Knowledge of procurement needs, including sole sourcing, cost analyses, vendor requirements, and small business reporting.
• Knowledge of property management requirements related to Stanford or non-Stanford title of equipment and fabrications.
• Competency in project management.
• Extreme attention to detail.
• Ability to work well independently, but also to seek or offer assistance when needed.
• Ability to review a proposal or manage a project with understanding of the overall scope and goal of each sponsored project.
• Excellent time management and organizational skills.

CERTIFICATIONS & LICENSES:

• Cardinal Curriculum I and II must be completed to remain in this position.
• Certified Accountant or Auditor or similar credential desired.

PHYSICAL REQUIREMENTS*:

• Frequently sit, grasp lightly, use fine manipulation and perform desk-based computer tasks, lift, carry, push and pull objects weighing up to ten pounds.
• Occasionally stand, walk, grasp forcefully, use a telephone, write by hand and sort and file paperwork or parts.
• Rarely lift, carry, push and pull objects weighing 11-20 pounds.

WORKING CONDITIONS:

This is a Remote position.

This role is open to candidates anywhere in the United States. Stanford University has five Regional Pay Structures. The compensation for this position will be based on the location of the successful candidate.

The expected pay range for this position is $77,315 to $116,979 per annum.