"Full Time - Human Resources Assistant"

Full Time - Human Resources Assistant

Date Posted: 2/2/2026

Job Code: SHOPSEC2/10104/Human Resources Assistant

Department: Human Resources

Address: 5500 Campanile Drive

City: San Diego

State: CA

Category: Human Resources / Loss Prevention

Salary Range: $18.98 - $29.05

COMPENSATION:

Pay Rate: $25.00-$27.00 per hour

This represents the good faith estimate of the hourly wage range we reasonably expect to pay for this position upon hire, depending on factors such as the selected candidate's experience, training, education, job-related skills, internal equity, and operational needs.

In select cases, and depending on market conditions or exceptional candidate qualifications, compensation may exceed this range, provided it aligns with applicable law and our compensation policies.

Additional information about our compensation scales is available at: www.aztecshops.com/employment

SUMMARY:

Under routine direction, provides administrative support to the Human Resources Department.

ESSENTIAL DUTIES AND RESPONSIBILITIES DEPENDING ON LOCATION:

NOTE: The duties listed below are examples of the variety and general nature of those performed by employees in this job description. The list is descriptive only and should not be used for any other purpose. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. This is not an all-encompassing list and additional duties may be assigned based on business needs. The responsibilities listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Responds to all emails received in the general HR email inbox. Sends and responds to emails regarding general office issues.
• Troubleshoots password and Ultimate Kronos Group (UKG) issues and responds to employees with solutions.
• Responsible for managing Verizon mobile phones, including billing, troubleshooting, activation and deactivation, device tracking, purchasing, and account verification. Ensures all phones are properly logged, maintained, and recovered upon employee resignation or termination.
• Responsible for uploading content updates to the Modern Campus website on the HR landing page and ensuring accurate and timely information is available on the HR landing page.
• Maintains company telephone directories, email distribution lists and emergency lists.
• Serve as the primary point of contact for all Aztec Shops parking on the main campus, including issuing parking passes, assisting employees with parking-related needs, maintaining all Special Permit (SP) parking areas, and coordinating with Parking and Transportation Services to ensure parking records and access lists are accurate and up to date.
• Responsible for the employee badge process, ensuring all new hires have a badge on day of hire, ensuring badges are replaced as needed, and ensuring that badges are returned at the end of employment.
• Assist with completing I-9 forms, occasionally in the absence of the HR Coordinators.
• Assists Receptionist with monitoring the corporate office board room and ensures proper set up and clean up takes place after company meetings. Posts daily meeting schedules. Conducts periodic cleaning of the corporate boardroom.
• Creates correspondence, fliers, powerpoints, documents, etc. for Human Resources.
• Maintains employee personnel files in compliance with all local, state, and federal laws and responds to requests for file copies. Ensures that all corrective action notices are properly logged and filed in a timely manner.
• Performs clerical tasks such as filing, copying, scanning of HR documents.
• Responds to employee reference check requests verbally and in writing.
• Develops and maintains working relationships with customers, coworkers, vendors, student organizations, faculty, staff, and university personnel.
• Participates in student tabling events such as job fairs and campus wide events such as Explore SDSU and hand out Aztec Shops materials at table to new and prospective students.
• Must be capable of handling confidential information with a high degree of discretion, professionalism, and adherence to applicable privacy and data protection requirements.
• Occasionally required to work nontraditional office hours, including nights, weekends, and holidays, to support HR operations during campus events and events held at Snapdragon Stadium.
• Must comply with and ensure continued, consistent compliance with all company policies, and federal, state, and local laws/regulations including but not limited to: employment, safety, and health.
• Other duties as assigned.

Minimum Requirements

MINIMUM EDUCATION, TRAINING AND EXPERIENCE REQUIRED:

High School diploma or General Education Degree (GED) and some college coursework, or equivalent combination of education and experience. Must have at least one year prior Human Resources experience preferably in restaurant, retail, or hospitality environment. Related experience and/or advanced training or any equivalent combination of education and experience may be substituted. Must be computer literate with knowledge of Microsoft Office and Google Workspace products and proficient in telephone skills and email communication skills. Must be able to use general office machines and multi-line telephone. Strong communication, interpersonal skills, and organizational skills are required. Maintains high level of confidentiality and professionalism when dealing with employee sensitive information. Bilingual in Spanish is a plus, but not required.

MINIMUM QUALIFICATIONS OR STANDARDS REQUIRED TO PERFORM ESSENTIAL JOB FUNCTIONS

LANGUAGE SKILLS:

Must be able to read, write and understand English at a highly proficient level. Requires the ability to follow verbal and written instructions, guidelines and objectives. Requires the ability to read and comprehend a variety of informational documentation, procedures and correspondence. Requires the ability to write correspondence with proper format, punctuation, spelling and grammar. Must be able to communicate effectively using electronic media and in written and verbal forms. Requires the ability to effectively communicate with customers, employees and members of the community.

MATHEMATICAL SKILLS:

Requires the ability to prepare and analyze numerical figures, create and interpret spreadsheets. Must be able to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions, percentages and decimals.

REASONING ABILITY:

Requires the ability to apply common-sense understanding to carry out general written or oral instructions. Must be able to multitask, prioritize work and pay attention to detail. Requires good analytical and quantitative skills, and the ability to interpret a variety of instructions furnished in written, oral, diagram or schedule form.

MANUAL DEXTERITY:

Must be able to utilize a computer. Requires the ability to use a variety of office machines and equipment.

PHYSICAL COMMUNICATION:

Must have the ability to talk/expressing and/or exchanging ideas and hear/perceiving sounds.

PHYSICAL DEMANDS:

Must be able to operate computers, copy/scan machines, fax machines and other general office equipment. Extensive use of computers and monitors is required. Physical demand requirements are at levels for sedentary work. Must be able to use body members to sit, move and lift or carry objects or materials weighing up to 20 pounds.

WORKING CONDITIONS AND HAZARDS

Work is regularly performed in a traditional office setting. There may be occasional exposure to food fumes or airborne particles. The noise level in the work environment is usually low to moderate. This person will occasionally work outdoors with exposure to varying weather conditions, dust, and allergens, work temperatures and noise.