Question 1

What are the basic qualifications for the Graduate Affairs Coordinator role at Caltech?

Accepted Answer

Candidates need a BA/BS degree or equivalent with at least five years of administrative or project management experience, including one year in higher education . Expertise in Microsoft Office suite and relational databases is required, along with outstanding interpersonal and communication skills. Learn more about administration jobs in higher ed.

Question 2

What does the salary and benefits package look like?

Accepted Answer

The hiring range is $70,300 - $85,000 per year , based on experience and internal equity. Benefits include health, dental, vision insurance, retirement plans, generous PTO, tuition reimbursement, and more for eligible employees. Explore higher ed admin perks .

Question 3

What are the main responsibilities of the Options Manager?

Accepted Answer

Key duties include managing graduate admissions , student visiting days, academic programs from orientation to degree completion, fellowship budgets, payroll for 200+ students, catalog updates, website maintenance, and serving as a liaison to faculty and students. Develop policies to enhance graduate programs . See related roles in higher ed jobs .

Question 4

How do I apply for this Caltech position?

Accepted Answer

Submit a resume and cover letter via the application portal. No specific deadline beyond the posting expiration on 2026-06-08 . Tailor your materials to highlight administrative experience in higher ed. Use our free resume template and cover letter template for success.

Question 5

Is this a remote role, and what is the work environment?

Accepted Answer

This is a full-time, on-site position in Pasadena, CA at Caltech's PMA Division. It requires strong collaboration with faculty, students, and staff. Passion for Caltech's science and engineering mission is essential. Check Pasadena admin jobs for similar opportunities.

Question 6

What preferred qualifications will strengthen my application?

Accepted Answer

A graduate degree in higher education or student affairs, plus experience in an academic division or department, are preferred. Leadership in complex processes and operational enhancements are key. Review advice on attracting top talent in higher ed.

Graduate Affairs Coordinator/Options Manager

CalTech - California Institute of Technology

Pasadena

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