"Graduate Degree Audit Specialist"

Job Details

San Marcos, TX

Texas State University
Graduate Degree Audit Specialist
Posting Number: 2026316
Location: San Marcos
Department: The Graduate College
Recruitment Type: Open Recruiting
Job Type: Full-Time
Monthly Salary: $3,173.00 - $3,580.00
Job Category: Non-Exempt

Required Qualifications:

• Proficiency in professional, accurate, and timely communication with strong proofreading ability.
• Skill in detailed recordkeeping and maintenance of accurate, comprehensive files and documentation.
• Ability to prioritize work both independently and within a team environment.
• Demonstrated experience with Microsoft Office applications and in learning new technologies.
• Familiarity with office workflows and needs within higher education.

Preferred Qualifications:

• Bachelor’s or advanced degree (or hours toward advanced degree).
• Knowledge of university policies, procedures, and faculty/staff rules and regulations.
• Experience working in academic affairs in higher education.
• Technical experience with network-based software.

Job Description:

The Graduate Degree Audit Specialist maintains student records including applying petitions from graduate advisors, reviewing and approving required forms and documents, changing student records as necessary or upon request, and running various reports to ensure student records are accurate and that students are on track to graduate in a timely manner. This also includes answering emails and phone calls from both faculty and students regarding registration and graduation policies, reviewing student graduation applications to ensure students have met all degree requirements listed in the university catalog, and reviewing curriculum and program changes to confirm they meet university policy regarding graduation requirements. The team is also responsible for reviewing all theses and dissertations and ensuring rigorous formatting standards are met.

Job Duties:

• Evaluate and process graduate student applications for graduation and ensure students have completed degree requirements.
• Maintain confidential student files and records through accurate and thorough documentation.
• Process degree audit petitions, update curriculum records, and maintain student degree audits.
• Ensure courses are applying to degree audits for financial aid eligibility.
• Run reports to ensure accuracy in records and for tracking students progress.
• Review and ensure degree audit templates and the Graduate Catalog have been updated when changes in curriculum have been approved.
• Provide general information and outstanding customer service to a wide population of students, faculty, and staff.
• Provide referrals to other offices or services on campus and serve as backup for reception as needed.
• Review theses and dissertations for proper formatting and assist with workshops for students.
• Assist with commencement.
• Perform other duties as assigned.

Additional Information to Applicants:

• Incomplete applications will not be reviewed. Please fill out the application in its entirety and include three references that can speak to your professional abilities. Your cover letter must address all required qualifications and speak to the job description - failure to do so may result in disqualification.
• This position will require occasional work outside of normal work days and normal work hours for specific events.
• This position is eligible for up to three days of remote work each week in line with university policy. This position is not eligible for Visa sponsorship.

Job Open Date: 02/11/2026
Job Close Date: 02/25/2026
Open Until Filled: No
Normal Work Days: Monday, Tuesday, Wednesday, Thursday, Friday
Normal Work Hours Start: 8:00AM
Normal Work Hours End: 5:00PM

Quicklink: https://jobs.hr.txstate.edu/postings/55837

For a detailed description of this position and to apply, visit https://jobs.hr.txstate.edu/postings/55837 or call (512) 245-2557 or visit our office at 601 University Dr., J.C. Kellam Bldg., Suite 340.