"Graduate Medical Education, Program Coordinator II"

Job Description

EEO Statement: Wright State University is an equal opportunity employer.

Faculty Rank or Job Title: Graduate Medical Education, Program Coordinator II

Job Category: Administrative (exempt/non-exempt)

Department: Graduate Medical Education

EEO number: 26H094

Position FTE: 1.0

Minimum Annual or Hourly Rate: 22.00

Salary Band: UC HR4

Job Summary/Basic Function

(FAMILY MEDICINE, Addition Medicine Fellowship, AHA Coordinator) The GME Coordinator II is responsible for coordinating an ACGME-accredited program (either residency or fellowship) within a clinical department. This role ensures alignment with accreditation standards for both ACGME and non-ACGME programs, managing the needs of trainees and faculty in a dual-program environment with increased administrative and reporting complexity. This position requires the ability to navigate increased administrative, regulatory, and reporting complexity while supporting both residents and fellows. This position is responsible for coordinating AHA BLS and ACLS.

Minimum Qualifications

• Bachelor's degree and 3 years of relevant experience in Graduate Medical Education, academic medical center, related healthcare education setting, or comparable field.
• Equivalent combination of education and experience totaling 7 years may be considered.
• Proven experience managing multiple concurrent programs or projects with minimal supervision.
• Advanced proficiency with educational management software and data reporting tools.
• Demonstrated ability to interpret and apply complex regulations, accreditation standards, and/or institutional policies.
• Demonstrated ability to maintain confidentiality and handle sensitive information in compliance with institutional policies and FERPA/HIPAA regulations.
• Strong interpersonal and communication skills; experience communicating with high-level stakeholders (e.g., program directors, institutional leadership).
• Proven problem-solving abilities, particularly in resolving technical issues, coordinating logistics, and managing competing priorities.

Preferred Qualifications

• GME or higher education experience
• Knowledge of ACGME accreditation processes, GME program requirements, and evaluation/reporting systems.
• Experience in fiscal tracking, budget reconciliation, or financial administration related to program operations.
• Experience working with orthopedics service line.

Essential Functions and percent of time

Program Management & Accreditation (50%)

• Oversee the full spectrum of operational, accreditation, and administrative functions for an ACGME-accredited program (residency or fellowship) within the assigned clinical department.
• Independently manage timelines, deliverables, and documentation required for ACGME and institutional reviews, including milestones tracking, site visits, and reporting cycles.
• Plan and implement comprehensive orientation programs for incoming residents/fellows; ensure consistent onboarding and compliance with institutional requirements.
• Prepare and submit contracts, rotation schedules, onboarding materials, and program reports to relevant stakeholders.
• Coordinate the administration of In-Training Exams (ITE) and other assessments for multiple training levels.
• Serve as a liaison between trainees, faculty, and institutional offices regarding program policies, scheduling, and documentation.
• Develop and execute annual recruitment strategies for residency/fellowship programs, including relevant system coordination, interview scheduling, and candidate communications.
• Coordinate AHA BLS & ACLS certification and re-certification of WSU BSOM resident physicians and medical students.

Data & Compliance (40%)

• Maintain comprehensive records for residents/fellows; ensure accurate documentation of training milestones, licensure, certifications, and evaluations.
• Track alumni outcomes and ensure compliance with risk management policies and accreditation standards.
• Track program-specific credentialing, board eligibility pathways, and post-graduate tracking.
• Coordinate program budgets, purchasing, and reimbursements across residency/fellowship programs.
• Collaborate with department leadership to ensure budget integrity and fiscal compliance.
• Customize and manage educational tracking systems (e.g., RMS, New Innovations) for multi-program use; create custom reports, dashboards, and evaluation workflows.
• Troubleshoot data issues; partner with IT and software vendors to ensure smooth integration and updates across systems.

Administrative Support (10%)

• Draft correspondence, financial reports, and program documentation for department and GME-wide use.
• Contribute to institutional initiatives, policy updates, and committee work as appropriate to the dual-program scope.
• May serve as a resource and mentor to Level I Coordinators within the department or institution.
• Perform other duties as assigned to support the continuous improvement and success of both training programs.

Working Conditions

Special contract terms and conditions of employment apply. To preserve the safety and security of the campus community and to maintain the integrity of university operations, it is the policy of Wright State University making an employment offer contingent on various background checks, such as a criminal record, credit history when job related and/or education verifications. Additionally, an administrative review shall be conducted whenever the university learns that an employee is charged with or convicted of a crime (except for minor vehicle violations). Frequently asked questions related to background checks may be found on the Human resources website at http://www.wright.edu/human-resources. Effective July 1, 2017, per Policy 7230 Wright State University is tobacco-free. Tobacco use, including the sale, advertising sampling and distribution of tobacco products and tobacco related items is prohibited in all university facilities, on all university owned or leased grounds, university owned or operated residence halls and apartments, and at all university sponsored events regardless of location. Tobacco use is also prohibited in all university vehicles or on any equipment owned, leased or operated by Wright State University. This policy applies to anyone on campus including students, faculty, staff, visitors, consultants, vendors, patients, volunteers, and contractor employees.

First Consideration Date: 11/14/2025

Closing Date:

Open Until Filled: Yes

To apply, please visit: https://jobs.wright.edu/postings/21715