Graduate Publications Coordinator

About Us

Join Our Team at Georgia Southern! Georgia Southern is a dynamic university with three vibrant campuses in Hinesville, Savannah and Statesboro serving the communities in Southeast Georgia. As a Carnegie Doctoral/R2 institution, our world-class scholars instruct about 26,000 students in associate's, bachelor's, master's and doctoral level degree programs. Whether you are seeking the charm of a small town, the traditions of a historical/urban destination near the beach or supporting our military service members and their families, Georgia Southern offers its faculty and staff the best of all worlds! Beyond an ideal location, there is a place for you to work in an exciting environment abounding with opportunities for personal and professional growth. We are steeped in tradition and devoted to academic distinction in teaching, scholarship and service. In 2018 Forbes Magazine listed Georgia Southern, along with 10 other Georgia companies or institutions, as one of America's Best Midsize Employers. Georgia Southern University is passionate about serving our region while preparing our students to be lifelong scholars, leaders, and responsible stewards of their communities and the world. To learn more about Georgia Southern's Vision, Mission and Values please click here: https://president.georgiasouthern.edu/performance-excellence/mission-values/

Location

Statesboro Campus - Statesboro, GA

Department Information

Averitt College-Grad Studies

Job Summary

This position assists with maintaining of graduate student records via DegreeWorks and Banner. This position is responsible for the transmittal of electronic communications to current graduate students and managing the Electronic Thesis and Dissertation system via the Digital Commons.

Responsibilities

• Manage the Electronic Thesis and Dissertation system for the institution
• Assist the Degree Audit Manager with processing graduate student matriculation paperwork, DegreeWorks' program audits, updating student programs of studies and changes in majors, graduate degree clearances, semester end processing and review
• Responsible for coordinating electronic messages/communications to currently enrolled graduate students and graduate stakeholders
• Complete graduate enrollment and financial aid reports
• Identify requirements, and effectively establish appropriate courses of action to accomplish specific goals. Use information, time, and other resources necessary to achieve successful student outcomes as it relates to thesis and dissertation
• Develop evaluation criteria and tracking systems for monitoring goal progress and accomplishment. Specify objectives and priorities
• Identify existing and potential problems from committee identification through acceptance and publication of final documents
• Acquire and evaluate relevant information; navigate interrelationships among committee decisions; decide when to shift to an alternative course of action that may include a new or creative approach to reach desired student outcome

Required Qualifications

Educational Requirements

Bachelor's Degree

Required Experience

Three (3) or more years of related work experience

Preferred Qualifications

Preferred Experience

Experience working with Excel and function codes in developing reports, tables and charts; Proficiency working with Word and Adobe Acrobat including use of pagination, bookmarks, citations, headers, and footer functions; Demonstrated writing and publication experience in professional and academic capacity, including knowledge of academic citations and formatting used by various writing style guidelines

Proposed Salary

$20.21 - $21.15 per hour. This is a non-exempt position paid on a bi-weekly basis.

Required Documents to Attach

Resume; Cover Letter; Two (2) Professional References

Optional Documents to Attach

Schedule of Availability

Knowledge, Skills, & Abilities

ABILITIES

Consistently exhibit engaging customer service; Ability to support various constituencies served by the University; Proven proficiency with computers including Microsoft Office, Google, and/or applications as required for specific position; Ability to make independent judgement and communicate critical decisions; Ability to make independent judgement/decisions; resolve routine to complex matters; Ability to effectively manage multiple projects simultaneously and meet deadlines; Ability to cultivate and maintain strong relationships with leadership, faculty, staff and external stakeholders/constituencies; Ability to maintain confidentiality/exercise discretion in all aspects of work; Ability to manage complex and multiple tasks; Ability to write reports containing technical information; Ability to present complex or technical information in an understandable manner to general population

KNOWLEDGE

Adhere to University policies and procedures to meet Institutional goals and support University's mission for student success; Knowledge of CRM computing/database; Understanding of principles and procedures for database records maintenance

SKILLS

Effective communication (verbal and written), organizational and human relations skills; Skilled in website technology applications; Prioritization skills; Strong problem identification and solution skills

Apply Before Date

September 3, 2025. Application review may begin on August 26, 2025.

Contact Information

For more information or questions about a job posting, please contact the Department of Human Resources by phone at (912) 478-6947 or by email at hrservice@georgiasouthern.edu. For technical support, please call the USG Service Desk at (877) 251-2644, or email support@usg.edu.