Human Resources Program Manager

Job Summary:

The Human Resources Program Manager serves in a key support role to the HR Manager within the Department of Psychiatry with primary responsibility for overseeing payroll operations, HCM/personnel management, HR data systems, and related reporting processes. This position ensures accurate payroll processing, personnel record management, system maintenance, compliance tracking, and workforce data integrity while serving as a departmental resource for payroll, leave administration, and personnel actions. In addition, the role supports the HR Manager across all other areas of HR operations, including recruitment, onboarding and offboarding, performance management, process improvement initiatives, project coordination, and departmental HR support to help ensure efficient, consistent, and effective HR services aligned with departmental and institutional goals.

Key Responsibilities:

• Support the HR Manager in coordinating HR programs, payroll operations, departmental initiatives, and strategic projects.
• Oversee payroll administration, including audits, timekeeping, salary funding updates, supplemental pay, and resolving payroll discrepancies while ensuring compliance.
• Serve as a primary HR and payroll resource for departments, providing guidance on personnel transactions, payroll procedures, leave, and HR operations.
• Manage and monitor payroll timelines, approvals, reporting, and employee compensation accuracy.
• Support leave administration, benefits, retirement, FMLA/FAMLI processes, and related payroll impacts in compliance with policies and regulations.
• Maintain HR systems and data platforms (HCM, Smartsheet, FIMS), ensuring data integrity, reporting accuracy, and workforce metrics tracking.
• Develop dashboards, operational reports, and salary planning metrics to support leadership decision-making.
• Identify and implement HR process improvements, standardize workflows, and maintain updated procedures and documentation.
• Support personnel administration activities such as promotions, salary approvals, position updates, job descriptions, personnel records, and employee relations coordination.
• Coordinate full-cycle recruitment, onboarding, and offboarding processes, including job postings, candidate screening, interview logistics, hiring coordination, and recruitment metrics tracking.