"Intake & Project Coordinator"

Position Information

The CARE Office Intake and Project Coordinator provides proactive, high-quality, and trauma-informed support as a member of the Student Services organizational unit. This confidential role offers comprehensive administrative assistance to the CARE department, which provides resources for victims and survivors of sexual violence. Key responsibilities include: Assisting with new client intake and confidential data entry. Providing financial, budgeting, and accounting support, including departmental purchasing. Coordinating departmental payroll and travel arrangements, ensuring compliance with all personnel guidelines. Facilitating administrative support for departmental events. Providing backup support to other departments within the AVC/Dean of Students organization as needed. This position reports directly to the Director of the CARE Office.

The full salary range for the Intake & Project Coordinator is $61,282.80 - $87,821.28 annually. However, the expected pay scale for this position is up to $76,901.04. We base salary offers on a variety of considerations, such as education, licensure and certifications, experience, and other business and organizational needs.

Requirements

Educational Requirements

• Education and/or experience equivalent to a bachelor degree in a related field. Required

Experience Requirements

• Five (5) years demonstrated related experience or an equivalent combination of education and experience. Required
• Experience with processing routine financial accounting/purchasing transactions with an online financial system and identifying account variances and researching discrepancies. Required
• Demonstrated experience with data exporting, tracking, preparation of spreadsheets and documenting transactional back up reports using software applications such as Word, Access, Excel, FileMaker Pro, etc. Required
• Administrative experience in an office environment providing administrative support such as calendaring for staff and/or faculty, coordinating administrative activities, travel and programming, etc. Required
• Experience within a customer service oriented environment responding to and meeting/exceeding the needs of the faculty, staff, students and the community; be able to work effectively as an individual, a team member, and with diverse groups. Required

Certification Requirements

• California Certification for Sexual Assault Counselor within six months of hire. Required
• California Certification for Domestic Violence Counselor within six months of hire. Required

Minimum Requirements

• Demonstrated ability to work with individuals and groups with a wide array of identity and life experiences, including gender, disability, class, race/ethnicity, sexuality, culture, religion, etc.
• Skill in communicating effectively and professionally using tact and diplomacy.
• Ability to maintain high level of confidentiality at all times.
• Skill in accurate record keeping with strict attention to detail and problem solving.
• Skills to draft letters and memos for signature or review by supervisor/manager, using correct spelling, grammar, punctuation, composition, text editing, and proofreading skills.

Key Responsibilities

• 35%: Serve as the first point of contact for all new clients, conducting brief needs assessments and providing frontline crisis intervention. Coordinate follow-up with the CARE survivor support team. Provide confidential assistance to individuals concerning sexual violence, sexual assault, domestic violence, dating violence, and stalking. Input confidential client information into the Osnium data system. Schedule and coordinate meetings with CARE Advocates and prevention programs. Process all reimbursements, ensuring compliance with policies and procedures.
• 25%: Budget, Financial and Accounting Support: Prepare annual budgets using complex spreadsheets. Gather and enter ledger data. Validate monthly expenditures and create complex reports.
• 25%: Purchasing Support: Prepares purchase orders, work orders, and recharges online in compliance with UCR purchasing policies.
• 10%: Payroll/Personnel System Preparer: Submits tickets to shared services for all payroll and personnel related items.
• 5%: Other Duties as Assigned.

To apply, visit https://apptrkr.com/6795072