"Lead Administrator"

Overview

Reporting to the Vice President, Alumni Affairs & Development and the Secretary and Vice President for University Life with a dual report to the Executive Director of Academic Business Operations, the Lead Administrator is a strategic partner serving as the Chief Financial and Administrative Officer for these officer units including providing administrative oversight in areas such as recruiting, compensation, learning and development, and operations.

This position manages an annual operating budget of approximately $86 million comprised of the two above-mentioned planning units and including general appropriations, discretionary, gift, and endowment funding.  This position is also responsible administratively for approximately 395 staff across the organizations including managerial and professional staff and clerical and technical staff.

A member of the Senior Leadership Team in each division, this position serves as the strategic partner to organizational leadership and department/unit heads, the chief financial steward, and the leader of administrative support services for the organization.

Key responsibilities include:

1. Identifies, mobilizes and optimizes financial and other resources to help advance the mission of the organizations, and ensures that the organizations receive high quality financial and administrative support in a manner compliant with university policies and procedures. 
2. Conducts long- and short-term resource planning, providing guidance and recommendations as needed. 
3. Directs, plans, and manages the comprehensive business affairs of the organizations, including management and analysis of organizational budgets, program development, human resources, staff training and development, and building management.

Required Skills and Abilities

1.   Well-developed managerial, decision-making, planning, organizational, problem-resolution and leadership skills.
2.   High-level strategic planning and analysis skills.  Thorough working knowledge of finance, fund accounting and financial reporting and analysis and a solid understanding of internal control concepts and the implementation of internal control systems in a complex business environment.
3.   Visionary with ability to influence. Ability to generate a strategic vision and to influence people to achieve this vision.
4.   Demonstrated ability to manage people on a day-to-day basis and inspire a high level of commitment and performance.
5.   Demonstrated interpersonal, teamwork and partnership skills.  Ability to maintain strict confidentiality.

Principal Responsibilities

1. Strategic Partner: Achievement of the organization’s mission and goals by working in close partnership with the organization leader, faculty, staff, students and service providers to develop and implement the organization’s strategy. Understands and monitors external and internal factors influencing the organization’s mission and goals. Plans for financial and non-financial resources required for the organization to achieve its goals. Supports organization and program leaders in conceptualizing, prioritizing, and planning new programs or program changes. Supports, and when necessary drives, the organization’s process for strategic planning with key faculty and staff.
2. University Citizen: Connects the organization and the University through communication, alignment of priorities, implementation of initiatives, and active engagement in organization or University administrative priorities. Effectively represents organization needs, challenges, and opportunities at the University level. Proactively shares knowledge and best practices with others.
3. Financial Analyst and Advisor: Provides comprehensive financial information, analysis and advice to optimize use of the organization’s financial resources. Creates and updates long range financial plan(s), reflecting all critical issues. Identifies available financial resources (current and future), and advises and deploys efficiently to best support organization objectives. Prepares all-funds budgets, analyzes financial activities and performance against budget, makes adjustments and takes action as needed.
4. Risk Management Administrator: Implements and maintains strong internal controls to provide reasonable assurance of effective and appropriate resource use, accurate financial information, adherence to contractual obligations and agreements, policies, procedures, and external regulatory requirements. Identifies, communicates, addresses and escalates risks in a timely and appropriate manner to protect the assets, resources, information and reputation of the organization and the University. Ensures all faculty and staff understand the regulations and Yale requirements as they pertain to their scope of activity.
5. Talent Manager and Developer: Ensures the organization employs effective practices for retaining, attracting and developing talent in line with University guidelines and contractual agreements. Ensures that all organization staff participate in the University’s performance management and career development processes. Ensures the needs of the organization’s current and future talent are assessed periodically and that issues are addressed, facilitating the movement of talent where appropriate and developing Business Operations staff. Cultivates a diversity of backgrounds and perspectives in the organization. Assures that the organization follows appropriate School and University policies and procedures related to Human Resources.
6. Administrative Services Leader: Ensures efficient and effective completion of all administrative and financial services provided to the organization. Ensures high quality delivery of administrative services by providers outside the organization, including human resources, information technology, procurement, student services, post-doctoral affairs and faculty affairs. Establishes, monitors, and meets or exceeds targets for operational excellence. Identifies and implements opportunities to achieve continuous improvement of processes. Responsible for building and managing a team of high-performance administrative and financial professionals.
7. May perform other duties as assigned.

Required Education and Experience

Minimum of a bachelor's degree and ten years progressively responsible experience 5 of which are in a leadership role; or equivalent combination of education and experience. Demonstrated fiscal responsibility and comprehensive knowledge of accounting, financial reporting and analysis. Demonstrated experience with complex strategic planning and resource allocation. Demonstrated experience in managing relationships and influencing outcomes. Demonstrated creativity and effectiveness in a complex organization. Demonstrated success in developing people and organizations.

Salary Range

$120,000.00 - $225,000.00