"Library Specialist -Acquisitions"

Job Details

Library Specialist -Acquisitions

University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn's distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America's Best Large Employers in 2023.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

Posted Job Title Library Specialist -Acquisitions Job Profile Title Library Specialist Job Description Summary

The Library Specialist for Acquisitions is responsible for performing acquisitions functions specifically related to ordering, receiving, and claiming of library material. Under only general supervision, this position places orders for monographic and subscription titles, replacement serials issues and volumes, and backfile material in various languages and formats. Under only general supervision, this position processes claims and returns damaged and unordered items to suppliers. This position is responsible for assisting the Associate Director for Resource Management & Access Services in acquiring personal copies of library materials on behalf of faculty using their research account funds, and in securing complimentary desk copies of course books and related teacher's manuals for faculty teaching upcoming classes. This position is responsible for generating monthly new order breakdown reports that document title count and expenditure data by order type, format, and jurisdiction.

Job Description Responsibilities:

• Places all orders, except where a credit card proves necessary (including print monographs, e-book firm orders, standing orders/subscriptions, replacement issues and volumes, sample issues, backfile runs, and rush orders when necessary); monitors electronic new order forms and related Springshare ticketing queue, closing tickets upon placing orders or redirecting the requests to colleagues when orders require a credit card; coordinates with Law School Registrar for course reserve material ordering; claims non-receipts
• Receives all print and e-book orders (includes guttering print material, preparing physical volumes to send to the Metadata & Systems Department, barcoding and item record creation, filling out routing slips, annotating accompanying invoices and packing slips, and compiling weekly book trucks for review by the Associate Director for Resource Management & Access Services and Public Services Librarians)
• Assists Associate Director for Resource Management & Access Services in acquiring personal copies of library materials for faculty, using their research account funds, by obtaining approval and applicable budget code information from Law School Business Affairs and working with the Library Accounting Specialist to journal related funds
• Assists Associate Director for Resource Management & Access Services in securing complimentary desk copies of course books and related teacher's manuals, in print or electronic format, for faculty and adjuncts teaching upcoming classes; contacts publisher representatives with requests; communicates status of request to faculty and adjuncts; follow up with publisher representatives when necessary
• Generates monthly new order breakdown reports that document title count and expenditure data by order type, format, and jurisdiction
• Performs quality control checks on pre-processed approval plan materials from YBP/GOBI, Harrassowitz, and MIPP
  Processes publisher/vendor returns (includes damaged and unordered items and rejected Approval Plan material)
  Contacts publishers/vendors concerning problems in obtaining material or to reinstate lapsed subscriptions/standing orders

Qualifications:

• An undergraduate degree, frequently in a pertinent subject or language field and at least 3 years' experience or equivalent combination of education and experience required. An advanced degree preferred.
• Extensive skills in bibliographic or public service matters developed through a combination of experience and specific training.
• Actual experience in the work assigned and the ability to work independently.

Job Location - City, State Philadelphia, Pennsylvania Library Specialist Department / School Law School Pay Range $36.18 - $36.18 Hourly Rate Salary offers are made based on the candidate's qualifications, experience, skills, and education as they directly relate to the requirements of the position, and in alignment with salary ranges based on external market data for the job's level. Internal organization and peer data at Penn are also considered. Equal Opportunity Statement

The University of Pennsylvania is an equal opportunity employer. Candidates are considered for employment without regard to race, color, sex, sexual orientation, religion, creed, national origin (including shared ancestry or ethnic characteristics), citizenship status, age, disability, veteran status or any class protected under applicable federal, state or local law.

Special Requirements Background checks may be required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job. University Benefits

• Health, Life, and Flexible Spending Accounts: ...

To learn more, please visit: https://www.hr.upenn.edu/PennHR/benefits-pay