Library Team Associate III

Description

Library Team Associate III (Working Title: Collection Development Support Specialist) Georgia State University University Library Collection Development and Discovery

Located on six Georgia State University campuses throughout metro Atlanta, the University Library provides faculty and students with open and inviting educational facilities and an active online experience. As an integral part of the University community, the library welcomed more than 1.4 million visitors in the past year. As a valued partner in student success, the library supports both teaching and research with extensive collections, innovative solutions, and outstanding assistance. For additional information about the Georgia State University Library, visit library.gsu.edu.

Reporting to the Department Head, Collection Development & Discovery at the Downtown (Atlanta) campus, the Collection Development Support Specialist supports the collection development activities of Georgia State University Library faculty in acquiring print and electronic books and media for the Atlanta and Perimeter College campus library collections.

The University Library is seeking to hire a Library Team Associate III on a full-time basis at our Atlanta campus. The scope of the responsibilities will include these essential duties, but is not limited to the following:

• Review, edit, and verify requests for print and electronic books and media for the Atlanta and Perimeter campus library collections.
• Search online catalogs and vendor sites for item availability for all book and media orders considered and requested for purchase.
• Communicate regularly with the Collection Development Librarian and other librarian faculty on purchasing decisions, questions, issues, and policies.
• Train employees in policies and procedures.
• Maintain considerable knowledge of workflows, policies, and procedures in assigned areas, such as library collection development policies and approval plan profiles.
• Place all order requests for one-time purchase books and media in print and electronic formats for the Atlanta and Perimeter campus library collections.
• Use a variety of automated systems to generate purchase orders and place orders with appropriate vendors.
• Monitor available funds and ensure spending guidelines are met, and funds are encumbered appropriately in the library system.
• Regularly communicate with vendors regarding orders and issue resolutions.
• Select and evaluate book and media vendors for ordering.
• Maintain current ordering information for vendors and publishers for books and media in the library system. Assist in recommending, developing, and implementing policies and procedures.
• Responsible for processing book and media invoices in the library system: verifying funding, correcting problems, and ensuring invoices link to purchase order lines.
• Prepare invoices to be processed for payment by the University Library Business Services Unit.
• Receive books in the library system for the Atlanta and Perimeter campus libraries.
• Creates and maintains all ordering procedure documentation as well as accurate and timely maintenance of departmental documents and files.
• Maintains knowledge of acquisitions and related workflows in the library system. Provide substantive support for departmental projects and initiatives.
• Other duties assigned.

Qualifications

Minimum Requirements:

• Associate’s degree and five (5) years of related experience; or a combination of education and related experience.

Preferred Requirements:

• Experience using Ex Libris Alma system or GOBI library vendor system.
• Experience in an academic library.
• Experience ordering books or other library materials.
• Ability to work independently with minimal supervision needed.
• Excellent customer service skills.
• Ability to manage multiple workflows, track details, and resolve issues efficiently.