"Office Assistant (Part Time) (Multiple Positions)"

Office Assistant (Part Time) (Multiple Positions)

Company:
The University of Arizona

Job Location:
Tucson, 85724

Category:
Administrative Assistants

Type:
Adjunct/Part-Time

Posting Number: req24911

Department: CATS Academics

Location: Tucson Campus

Address: Tucson, AZ USA

Position Highlights

This is a part-time position within C.A.T.S. Academics, a comprehensive academic support service unit for intercollegiate student-athletes. The Office Assistant position reports to the Assistant Director, Student Support Operations and is charged with supporting with scheduling, assistance with external operations (i.e. social media), desk assistance, and may assist with business operations.

Office Assistants should be prepared to work in a fast-paced, demanding, and highly collaborative environment. This position requires consistent and open communication with the learning specialists, academic counseling staff, coordinators, and student employees as well as knowledge of NCAA and Big 12 Conference guidelines and regulations. Required to work evenings and/or weekends, as needed.

The University of Arizona has been recognized for our innovative work-life programs. For more information about working at the University of Arizona and relocations services, please click here.

Duties & Responsibilities

• Scheduling various appointment types and assisting the Program Coordinator with the management of appointment change requests throughout each academic term
• Learn and manage multiple communication and scheduling platforms to update academic counselors, learning specialists, and coordinators accordingly
• Work collaboratively with coordinators, academic counselors, learning specialists, and part-time staff
• Maintain accuracy when reporting data and information
• Promptly communicate with supervisor and team regarding work matters
• Provide feedback to Program Coordinator when needed regarding office initiatives
• Attend all training workshops and staff meetings
• Assist Program Coordinator with external operations duties, including, but not limited to creating graphics for communications
• Provide excellent customer service and support for students, staff, faculty, and visitors
• Punctuality and reliability for scheduled shifts is expected
• Available to provide support when needed
• Maintain a high level of integrity
• Complete desk related duties as needed
• Researching and addressing departmental and programmatic areas of need
• Additional duties as assigned

Knowledge, Skills, and Abilities:

• Knowledge and understanding of NCAA compliance rules.
• Ability to work between 16-19 hours per week.

This job posting reflects the general nature and level of work expected of the selected candidate(s). It is not intended to be an exhaustive list of all duties and responsibilities. The institution reserves the right to amend or update this description as organizational priorities and institutional needs evolve.

Minimum Qualifications

• High school diploma or high school diploma equivalency is required.
• Required to work evenings and/or weekends, as needed.

Preferred Qualifications

• Previous experience in athletics, education or work with high school and college-aged students.
• Two years of work experience in area of assigned discipline or equivalent combination of experience, training, and/or education.

FLSA: Non-Exempt

Full Time/Part Time: Part Time

Number of Hours Worked per Week: 19.6

Job FTE: .49

Work Calendar: Fiscal

Job Category: Organizational Administration

Benefits Eligible: No Benefits

Rate of Pay: $16.50 - $20.63

Compensation Type: hourly rate

Grade 3

Compensation Guidance

The Rate of Pay Field represents the University of Arizona's good faith and reasonable estimate of the range of possible compensation at the time of posting. The University considers several factors when extending an offer, including but not limited to, the role and associated responsibilities, a candidate's work experience, education/training, key skills, and internal equity.

The Grade Range represent a full range of career compensation growth over time. The university offers compensation growth opportunities within its career architecture. To learn more about compensation, please review our Applicant Compensation Guide and our Total Rewards Calculator.

Career Stream and Level OC1

Job Family Administrative Support

Job Function Organizational Administration

Type of criminal background check required: Name-based criminal background check (non-security sensitive)

Number of Vacancies: 2

Contact Information for Candidates

Michelle Varela, Assistant Director, Student Support Operations, galambosm@arizona.edu

Open Until Filled: Yes

Documents Needed to Apply: Resume and Cover Letter