Office Coordinator

Office Coordinator

Job ID: 296457

Location: Augusta University

Full/Part Time: Full Time

Job Summary

This position is responsible for providing support to department director, by planning, organizing and managing all administrative functions.

Responsibilities

The responsibilities include, but are not limited to:

Administrative Operations

Provides customer service to students, employees and visitors; responsible for all administrative functions of the department; performs critical assessment of office operations to ensure efficiency of operations; delegates and prioritizes work requests to staff team; reviews and approves and records time for staff.

Departmental Operations

Process all department billing to include Banner billing for taxable and non-taxable accounts; reconcile deposits and departmental financial activities. Duties include monitoring vendor payments; requisition creation and approval for campus as well as assigned AUMC cost centers; processing check reimbursements, IDRs, and deposits; p-card management; and other duties as assigned. Process vendor payments and cost transfers for assigned AU Health cost centers. Create daily and monthly reports that details expenses and revenue of the department; Follows up on work requests to assure completion in a timely and accurate manner.

Personnel Administration

Trains and supervises support staff within the department, maintain payroll and leave records, responsible for ensuring staff knowledge of the business processes within the department. Counsels staff to resolve problems in order to improve competency and efficiency; responsible for timely processing of personnel paperwork for staff and faculty positions. Initiates all personnel actions including ePARs, employment requests, faculty employment requests, applicant clearinghouse forms, etc.

Financial Operations

Must be able to get access to P-card for making purchases. Responsible for managing budgets to include the purchasing of office supplies, equipment, etc. using p-card or departmental requisition; reviews, authorizes and submits requisition, IDRs, check requests and budget amendments.

Communication & Policy Compliance

Serves as a resource to staff and students to ensure administrative policies and procedures, programs etc., are communicated and monitored for compliance.

Account Management

Reconciles the departmental accounts including records of deposits and accounts receivable; Assists department director with managing the financial operations of Copy and Print Services including annual budget planning, and closely monitoring revenue and expenses; trains staff in policies and procedures.

Other duties

Responsible for special projects as assigned by the director; performs other functions as requested by the department, division or the university.

Required Qualifications

Educational Requirements

High School Diploma, GED or equivalent from a recognized state or federal accredited organization required, with a minimum of nine years of progressively responsible office support experience OR Associate's Degree from an accredited college or university with a minimum of six years of progressively responsible office support experience.

Knowledge, Skills, & Abilities

ABILITIES

Excellent customer service, interpersonal, multi-tasking, organizational and verbal/written communication skills;

Proficiency with Microsoft Office (Word, Excel, Access, and PowerPoint) and other computer software/databases.

Ability to coordinate multiple projects simultaneously, meet deadlines despite often interruptions, maintain confidentiality, keep accurate records and make independent decisions.

Shift/Salary/Benefits

Shift: Days/M-F

Pay Band: 5

Salary Range: $17.88/hourly - $21.14/hourly

Salary to be commensurate with qualifications of the selected candidate within the established range (generally minimum-midpoint) of the position

Recruitment Period: 3/24/26 - Until Filled