"Office Coordinator I - International Education Center"

Job Summary

The Office Coordinator coordinates and administers the financial and data processes of the International Education Center (IEC) in support of the Study Abroad and International Student/Scholar programs at Georgia College & State University (GCSU), while also maintaining front-line customer service/reception.

Responsibilities

Bookkeeping and Financial Management - 50

• Manage faculty-led Study Abroad (SA) program budgets, and receive, process, and track student deposits, and cash, credit card and tuition payments for Study Abroad courses/credits, plus International Student Club activities.
• Process and issue refunds as appropriate and as directed.
• Payments to vendors and providers
• Submit invoices to be paid
• Record invoices paid/payments.
• Reconcile all SA program funds monthly, with weekly written reports to Assistant Vice-President (AVP), International.
• Work with GCSU financial offices on all SA and International Admissions financial matters.
• Prepare SA faculty contracts for review by AVP, distribute contracts, and process required paperwork.
• Receive and prepare SA faculty travel authorization and cash advance/reimbursement requests for review by AVP.
• Process same upon approval

Administrative Support - 25

• Anticipate and provide unit-specific and general administrative support to the unit, including communications, mail, event support, and calendaring.
• Distribute AVP's staff meeting agenda.
• Assist International Admissions staff with records filing and maintenance.
• Process purchase orders.
• Receive and prepare GCSU faculty-led SA proposals for review.
• Enroll students in STEP and insurance programs.
• Register students in Banner courses created by SA staff.
• Process documents to be reviewed by Legal Affairs and Academic Affairs.

General Office Management and Reception - 20

• Greet visitors and answer general questions, referring to staff as necessary.
• Answer office telephone(s) and email.
• Ensure that IEC facilities are kept tidy, safe, well-maintained, and present a professional but warm and inviting environment for students, faculty, staff, and visitors.
• Maintain and anticipate supplies inventory and needs.
• Place orders for supplies and verify receipt of same.
• Oversight of unit's central printers and photocopier.
• With input from AVC, recruit, hire, train, and supervise student workers.

Other - 5

• Other duties as assigned.

Required Qualifications

Educational Requirements

Associate's degree, OR an equivalent combination of education and experience.

Other Required Qualifications

• Experience with MS Office applications, including Excel.
• Familiarity with computerized financial and data management systems.
• Strong bookkeeping skills.

Required Experience

At least three years of relevant experience.

Preferred Qualifications

Additional Preferred Qualifications

• Very strong bookkeeping skills
• Experience with computerized financial and data management systems.
• Solid experience using MS Office applications and comfort with use of technologies.
• Exposure to, or experience with/interest in, foreign cultures and languages a plus.

Preferred Educational Qualifications

Bachelor's degree.

Preferred Experience

At least three years of related experience, OR an equivalent combination of education and experience.

Required Documents to Attach

• List of References

Knowledge, Skills, & Abilities

ABILITIES

• Strong attention to detail/focus, plus initiative and ownership of tasks.
• Ability to accurately follow directions, policies and procedures, work independently, and to anticipate and respond to both sudden and cyclical needs.

KNOWLEDGE

Understanding of common office operations and workflows, plus office technologies.

SKILLS

Strong bookkeeping, data, and time management skills, plus solid interpersonal communications skills, and collegiality.