Office Manager, Bagwell Advising and Student Success Center

Office Manager, Bagwell Advising and Student Success Center

Job ID: 294618
Location: Kennesaw, Georgia
Full/Part Time: Full Time
Regular/Temporary: Regular

Department Specific Tasks and Responsibilities

1. Provides administrative support to the advising unit by assisting with appointment scheduling and with the student check-in process
2. Monitors the change-of-major portal and processes student requests for major changes in a timely manner
3. Manages documentation and approval processes for student course credit (ex: EDUC 2110 pathway process)
4. Assists with the processing of course overrides as needed
5. Manages the BCOE resource email account to ensure timely communication
6. Sends email blasts to students regarding advising updates, office announcements, and other important communications
7. Orders and maintains office supplies to support smooth daily operations within the unit
8. Assists with advising call campaigns and related student outreach efforts
9. Hires, trains, and supervises student assistants and/or work-study students to support advising functions
10. Schedules and processes time sheets for student assistants

Job Summary

Provides administrative and clerical support to assigned location, department, college and/or unit. Develops, maintains and ensures compliance of department records. Assists with budgetary matters, tracks department funds and purchasing. Compiles reports and monitors assigned projects and/or program components. May supervise assigned clerical staff and/or student assistants. May maintain the assigned location's Purchasing Card (PCard) usage and processes.

Key Responsibilities

1. Assists with assigned area administrative and clerical duties
2. Maintains email, voicemail boxes and filing system
3. Receives and distributes incoming and outgoing mail
4. Manages supply inventory and submits invoices for payment
5. Responsible for utilizing and maintaining the department's purchasing card (PCard), cash and/or credit card
6. Prepares department meeting agendas, meeting notes and distributes accordingly
7. Assists with projects and event support
8. Creates and maintains office related records and reports
9. Interprets, monitors, and analyzes information regarding operating reports, policies and procedures
10. Oversees and coordinates the day-to-day office operations
11. May supervise assigned staff and/or student assistants

Required Qualifications

Educational Requirements: Bachelor's degree from an accredited institution of higher education in related field or an equivalent combination of relevant education and/or experience
Required Experience: Three (3) years of related administrative, office or clerical experience

Preferred Qualifications

Preferred Educational Qualifications: An advanced degree from an accredited institution of higher education in a related field
Preferred Experience: Previous experience with office management or staff supervision; Previous experience in higher education

Proposed Salary

The budgeted salary range for this position is $19.60 to $21.63 per hour. Offers are based on relevant experience.
Comprehensive benefits include Medical, Dental, Vision, 13 paid holidays, vacation, generous retirement plans, tuition waiver, wellness options, and more! Visit https://hr.kennesaw.edu/benefits/index.php

Knowledge, Skills, & Abilities

ABILITIES: Able to maintain and appropriately utilize the location's PCard; Able to maintain confidentiality; Able to handle multiple tasks or projects at one time meeting assigned deadlines
KNOWLEDGE: Knowledge of basic accounting, data and administrative management practices and procedures; Basic understanding of budgets
SKILLS: Excellent interpersonal, initiative, teamwork, problem solving, independent judgment, organization, communication (verbal and written), time management, project management and presentation skills; Proficient with computer applications and programs associated with the position (i.e. Microsoft Office suite); Strong attention to detail and follow up skills; Strong customer service skills and phone and e-mail etiquette

Other Information

This is a supervisory position.
This position has financial responsibilities.
This position will not be required to drive.
This role is considered a position of trust.
This position requires a purchasing card (P-Card).
This position may travel 1%-24% of the time.
This position does not require security clearance.

Background Check

• Credit Report
• Standard Enhanced
• Education